Administrative Coordinator
Job in
Boston, Suffolk County, Massachusetts, 02298, USA
Listed on 2026-02-28
Listing for:
ALTEN
Full Time
position Listed on 2026-02-28
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management, Business Administration
Job Description & How to Apply Below
Overview
Administrative Coordinator position located onsite at Behrakis Health Science Center, 30 Leon St, Boston, MA 02115. Duration: now through September, 6 months.
Work schedule:
40 hours/week, 8:00am–5:00pm with a 1 hour lunch. Interviews: 2 rounds (1 Team’s & 1 In-person).
- Provides high-level administrative support to the college dean's senior leadership team, including the Sr. Associate Deans for Administration & Finance, Faculty Affairs, Diversity, Equity and Inclusion, and others as needed.
- Manages a high volume of inquiries/requests, prioritizing scheduling demands and facilitating information flow.
- Uses judgment and diplomacy to prioritize and efficiently schedule meetings with key contacts across the college and university.
- Attends meetings as needed; takes minutes and assists with action items and follow-up.
- Gathers, organizes, and assists with the management of confidential and sensitive information across administration, education, finance, faculty & staff affairs, research & innovation, and human resources.
- Assists with creating/inputting/updating information in databases, SharePoint and other college systems.
- Screens, sorts, and distributes office mail; assists with office correspondence and triages inquiries.
- Manages and oversees the review, submission and processing of all college-related legal contracts and agreements under the direction of the Associate Dean for Administration & Finance, in coordination with the university Office of the General Counsel.
- Manages and updates SharePoint, listservs and other college-wide documents/information for the Dean's Office and Associate/Assistant Deans.
- Assists with other special projects as assigned by the Associate Deans.
- Assists with development and marketing-related initiatives and projects in collaboration with other Dean's Office staff.
- Assists with other college-specific and university-wide special projects as needed.
- Manages reception duties professionally and oversees university work-study students, in collaboration with the Dean's Executive Assistant and the Assistant Dean for Administration & Finance.
- Hires, trains, and supervises student workers; delegates projects; coordinates weekly schedules and reviews time sheets.
- Receives and directs phone calls; greets visitors and serves as first point of contact for NU faculty, staff, students, and external constituents.
- Oversees purchasing of supplies and maintains office organization for efficiency.
- Coordinates requests for equipment and works with Bouvé offices/labs in Behrakis for required tools.
- Troubleshoots issues and provides timely customer service; suggests process improvements as needed.
- A Bachelor's degree is required and a minimum of 3–5 years of experience in a professional office setting or customer service environment.
- Ability to multi-task, exercise professionalism and good judgment, and work both as a team and independently.
- Proficiency with Office 365 applications and software, particularly Excel.
- Experience with CRM software (e.g., Salesforce) and databases is preferred.
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