Executive Assistant Floater

Our client, a global investment management firm with a location in Boston, is seeking an Executive Assistant Floater to join their team on a 6+ month contract. This hybrid role is 4 days onsite, one day remote, and has hours from 8AM-5PM. It is compensating up to $32/hour, depending on experience. Qualified and interested candidates are encouraged to apply today for immediate consideration.

• Provide proactive calendar management for multiple busy executives
• Coordinate domestic and international travel arrangements
• Manage logistics for meetings, client visits, and daily team sessions
• Prepare detail-oriented materials including reports, presentations, and meeting packets
• Handle expense reporting, mail, filing, and general administrative tasks
• Support special projects, events, and visits as needed
• Build strong working relationships with internal and external partners

• Minimum 2 years of administrative experience in a professional services environment; experience in investment management a plus
• Strong Outlook skills and direct calendar management experience required
• Advanced proficiency in MS Office and comfort learning new technology
• Highly organized with strong attention to detail, accuracy, and follow-through
• Excellent communication skills; polished, professional, and articulate
• Proactive, adaptable, reliable, and able to handle last‑minute changes
• Ability to work in a fast‑paced environment and meet deadlines
• Positive attitude, professional maturity, and ability to work both independently and collaboratively

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.