Development Associate and Campaign Coordinator

About the Role

The primary duties of the Development Associate and Campaign Coordinator are to provide comprehensive administrative support to the Chief Development Officer (70%) and to support Campaign-related activities (30%).

• Provide comprehensive administrative support to the Chief Development Officer, including calendar management, meeting coordination, travel arrangements, and document preparation.
• Manage and prioritize incoming communications for the CDO, ensuring timely responses and follow-up actions.
• Prepare and organize materials for meetings, presentations, and reports as needed by the CDO, including tracking and drafting agendas.
• Ensure timely briefings for donor visits.
• Assist CDO in preparing for CEO and other internal/external meetings as needed, including arranging for research briefs, tracking agendas, and other information as appropriate. Prepare agenda and materials for Philanthropy team.
• Draft meeting agenda and compile associated materials for CDO and Board Chair/CEO meetings.
• Play a leadership role on the weekly CEO/CDO outreach meeting, maintaining tracking system and collaborating with key members in the department and in coordination with the Executive Office.
• Draft correspondence for outreach emails.
• Manage all CDO expense submissions, tracking, and reports.

• Staff agendas for weekly senior development meeting and monthly department meetings.
• Work closely with the VP for Operations and Campaign Planning to plan all aspects of senior retreats.

• Assist the CDO and AVP of Individual Philanthropy in coordinating and supporting the activities of the Engagement Councils, including agenda setting, event logistics, prospect lists, and preparation of all meeting-related materials.
• Track all CDO and CEO donor meetings, uploading information into Tessitura.
• Support the donor portfolio management of leadership volunteers, including board members.
• Collaborate with Development events team, and the individual gift officers to support and help manage event outreach.

• Collaborate with CDO, VP of Development and Campaign Planning, and AVP on various projects aimed to support Campaign.
• Conduct research, compile data, and prepare reports to support Campaign as needed.

• Maintain a high level of professionalism and confidentiality in all interactions with board members, staff, and external partners.
• Perform other administrative and operational duties as assigned to support the development and engagement goals of the BSO.
• Reserve meeting spaces, update calendar invites, coordinate catering, and other important tasks.
• Restock and replenish Development office supplies and stationery.
• Coordinate setup and staff meetings as needed. Staff development and board events.

• BS/BA or equivalent.
• Prior development experience or equivalent required (1-2 years).
• Strong writing and excellent proofreading skills.
• Ability to be pro‑active.
• Superior organizational and project management skills, and ability to manage multiple tasks in a fast‑paced environment.
• Strong computer skills required; experience in CRMs preferred.
• Exceptional attention to detail and an ability to handle confidential materials with discretion.
• Strong customer service skills, donor relations experience preferred.
• Sense of humor and overall flexibility important.
• Willingness to work evenings and weekends when needed.
• Position requires time on the Tanglewood Campus in the Berkshires in the summer months.

Salary Range: 66, USD

The BSO is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.