Administrative operations specialist

A biotech in the Boston area is seeking a proactive and organized Administrative Operations Specialist to support daily operational and administrative functions within a dynamic environment. This role ensures smooth coordination across teams, supports business workflows, and helps maintain efficient office operations. The ideal candidate is detail-oriented, adaptable, and eager to contribute to a collaborative team.

• Provide general administrative support, including scheduling meetings, maintaining calendars, and managing internal communications.
• Coordinate office operations such as supply management, vendor relationships, mail handling, and facility requests.
• Prepare, review, and distribute internal documents, reports, and presentations.
• Support cross-functional teams by assisting with project coordination, tracking deliverables, and communicating updates.
• Manage logistics for team meetings, events, and visitor coordination.
• Assist with data entry, records management, and maintaining accurate departmental files.
• Respond to employee inquiries and support operational needs in a timely and professional manner.
• Identify opportunities to improve administrative processes and help implement solutions.

• 2+ years of administrative or operational support experience, preferably in biotech, life sciences, or a fast-paced office environment.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Comfortable working independently as well as part of a team.
• Positive attitude, resourceful problem solver, and professional demeanor.

• $60-80k range

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.