Administrative Support Coordinator

Administrative Support Coordinator to $90K!

Our client, a financial services institution, is seeking an Administrative Support Coordinator to provide critical support across technology operations, vendor management, and office services. In this role, you'll coordinate and negotiate vendor contracts, oversee user access and security workflows, and help maintain the systems and processes that keep the firm running smoothly. The ideal candidate brings 2+ years of operations or administration experience supporting facilities and enjoys working in a professional environment with a small, collaborative team.

• Location:
  
  Boston, MA
• Work Model:
  Hybrid
• Degree:
  Preferred

Responsibilities include overseeing day‑to‑day administrative processes that support technology and office operations; serving as a central coordination point between leadership, vendors, building management, and internal stakeholders; managing physical security and access control tasks such as badges, mobile credentials, and visitor access; coordinating IT‑related facilities needs including equipment rooms, copiers, and postage systems; administering vendor contracts, billing, renewals, and due‑diligence documentation across a large vendor base;

supporting user lifecycle workflows including onboarding, offboarding, and application access for key third‑party platforms; monitoring a shared helpdesk inbox, and tracking requests; and processing expenses and invoices.

The ideal candidate possesses 2+ years of experience with vendor management and negotiation, operations coordination, or technical support functions; proven experience managing vendors, contracts, or subscription‑based services with strong follow‑through; high attention to detail with strong organizational skills and comfort tracking data in tools like Excel and databases; an upbeat, service‑oriented approach and the ability to build strong relationships across a small, close‑knit team;

and discretion handling sensitive information with professionalism and reliability.

Join a highly professional environment offering strong benefits, bonus eligibility, and the opportunity to add value to a collaborative team!

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.