External Affairs Coordinator

Job Title: External Affairs Coordinator

Department: Administration and Operations

Reports To: Director of External Affairs

FLSA Status: Exempt

Grade: 9

The External Affairs Coordinator will work as an integral part of the External Affairs team indevelopingways tocontinueandexpand the promotion ofthe Authority.

Under the direction of the Director of External Affairs, the External

Affairs Coordinator willbe responsible for developing andtrackinglegislativepolicymodificationsimpactingthe MSBA,as well asthedevelopmentand implementation ofvarious internal and external facing events, informational sessions,and project ceremonies. Responsibilities will alsoincludeplanning,preparing and distributing organization informationutilizinga variety of mediasource sand interactive technologies forpress releases,websiteandsocial media postings, as well ascreateandpromoteeducational outreach for MSBA school districts and stakeholders.

• Partner with MSBA leadership team to develop and execute external communications strategies for legislators, elected officials, school-affiliated organizations and districts that promote the mission of the organization.
• Responsible for tracking daily activity and schedule for the Massachusetts legislature, anticipating key timelines, and monitor emerging issues that impact the MSBA. Partner with the Director of Administration and Operations and the Director of External Affairs on the development of messaging, materials including graphics and the creation and facilitation of workshops.
• Develop educational materials including briefing documents and fact sheets on MSBA priorities as needed.
• Lead in drafting briefings, talking points, speeches, emails, letters, and other written materials as needed.
• Partner with the Director of External Affairs in scheduling and attending MSBA project milestone and educational outreach events. Prepare all advance materials including presentation materials and remarks needed for MSBA Executive team attending these events.
• Attend events statewide, as the MSBA representative responsible for maintaining existing relationships and building new contacts with the district representatives.
• Build and maintain contacts with state elected officials, policy makers and respective staffs, as well as policy and advocacy stakeholders.
• Develop and facilitate several educational workshops annually, in partnership with the Director of External Affairs including developing topics, panel speakers, venues, agendas and all supporting preparation.
• Lead and direct visual design activities, develop design concepts and methodologies for MSBA public affairs special projects and or events.
• Create new graphics and materials and maintain existing social media/ marketing content including timely postings of photographs and informational materials related to project milestone ceremonies and educational outreach events.
• Initiate efforts to maintain and develop increased visibility on social media platforms and MSBA website to bolster outreach.
• Initiate the drafting and assembling of print and electronic communications.
• Support the drafting and assembling of the MSBA Annual Report and marketing materials and provide graphic information for internal and external reports.
• Analyze effectiveness of visual designs and artwork used in MSBA publications, trade shows and signage.
• Provide support with responsibilities associated with the production of Board of Directors meetings. Including drafting project specific press releases, organize letters of support for the Director of External Affairs, distribute attendees list and coordinate registration.
• Track all proposed legislation that relates to the MSBA using Insta Trac, including daily monitoring of the House and Senate calendar, journal and docket for all legislation, hearings, and announcements. Plan for and prepare timely summary of information for MSBA executive team.
• Prepare written correspondence, letters, and/or emails for the Director of External Affairs.
• Collaborate with MSBA departments to facilitate special projects and events.
• Support office operations activities, as needed.
• Other duties as assigned.