Administrative Assistant

Administrative Assistant to $105K - Empower a Fast‑Paced Investment Team!

Our client, a leading investment management organization, is seeking an Administrative Assistant to provide high‑level administrative and operational support across a fast‑paced, team‑oriented environment. In this role, you will manage complex scheduling, coordinate communications, and ensure seamless support across multiple inboxes and workflows. The ideal candidate brings 5+ years of administrative experience and thrives in settings that require adaptability, initiative, and strong partnership with peers.

• Work Model:
  Hybrid
• Degree:
  Preferred
• Responsibilities include providing comprehensive administrative support and high‑quality client service; managing numerous calendars and coordinating meetings, conferences, and logistics; monitoring and triaging multiple inboxes to maintain continuity and coverage; screening and routing calls and communication; maintaining databases, records, and filing systems; tracking news, earnings, and market information for team distribution; coordinating domestic and international travel and preparing expense reports; supporting research needs by gathering and organizing relevant filings and materials;
  
  processing invoices and liaising with internal teams; drafting correspondence and contributing to process improvements that enhance workflow.
• The ideal candidate possesses 5+ years of administrative experience in fast‑paced professional settings; strong organizational and problem‑solving abilities; the capacity to work both independently and collaboratively; exceptional attention to detail and accuracy; advanced Microsoft Office proficiency; excellent communication skills with strong command of grammar; the ability to adapt to shifting priorities and support various teams as needed; a positive, self‑aware approach with a willingness to learn and take accountability.

Join a highly respected organization offering fully paid benefits, paid overtime, performance bonuses, and flexible hybrid scheduling once fully onboarded!

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.