Legal Executive Assistant

Executive Assistant – Legal Practice (up to five years of experience)

Schedule: Hybrid (4 days onsite / 1 day remote)

Salary: $70,000–$90,000 (commensurate with experience)

Our client is seeking a high-performing Executive Assistant to support senior attorneys and their practice team in a fast-paced, professional services environment. This is not a traditional administrative role. You will serve as a central support partner
, a connector across teams and workflows
, and a trusted communicator between attorneys, clients, and internal stakeholders.

This role is ideal for someone who is tech-savvy, quick to learn, highly organized, and thrives on responsibility
. If you enjoy being the person who keeps everything running smoothly, anticipates what’s needed next, and adapts quickly as priorities shift, this role offers meaningful impact and long‑term growth.

• Provide high‑level, confidential administrative and legal support that directly contributes to exceptional client service.
• Act as a trusted extension of the attorney and practice team, managing priorities with professionalism, discretion, and sound judgment.
• Independently prioritize, research, and follow up on incoming matters, including sensitive and time‑critical issues.

• Manage complex calendars with precision, often across multiple time zones and busy schedules.
• Proactively track matter‑related deadlines and follow‑up items.
• Create and manage internal and external meeting invitations, ensuring all details are accurate (Zoom links, locations, agendas, contact information).
• Coordinate closely with internal departments (IT, Travel, Office Services) and external vendors.
• Oversee all aspects of attorney travel planning and logistics, leveraging internal travel resources while keeping efficiency, attorney preferences, and client needs front and center.

• Serve as a professional liaison between attorneys, clients, courts, and internal teams.
• Handle all written, verbal, and in‑person interactions with diplomacy, discretion, and professionalism.
• Build strong working relationships with colleagues at all levels, including senior leadership and external partners.

• Draft, edit, format, and proofread legal documents, including correspondence, memoranda, pleadings, notices, exhibits, and trial or closing binders.
• Prepare and distribute schedules, agendas, meeting materials, minutes, and notifications.
• Proactively gather background materials and due diligence so attorneys are fully prepared for meetings, hearings, and client interactions.
• Process Matter Opening Forms (MOFs), track approvals, assign matter numbers, and maintain accurate status lists.
• Maintain Outlook contact lists and ensure information is always current.
• Support attorneys’ financial and client growth objectives.
• Process timesheets daily, draft entries, and follow up as needed.
• Coordinate expense processing with the Business Center.
• Maintain physical and electronic files, perform quality checks, and provide overflow support to attorneys outside primary team assignments.

• Handle federal, state, and appellate e‑filings.
• Schedule remote court appearances.
• Coordinate court reporters for hearings and depositions; manage transcripts and client distribution.
• Schedule messengers and vendors for court filings and document delivery.

• Conduct internet and database research.
• Request UCC, litigation, and bankruptcy searches.
• Obtain certified documents and file formation documents with state and county entities.
• Maintain client minute books and select estate‑related files.
• Provide support outside standard business hours, including evenings and weekends, as needed.
• Take on additional responsibilities as assigned to support the success of the practice and team.

• Two years of college or equivalent experience required.
• Bachelor’s degree or equivalent experience preferred.
• 5+ years of experience in a high‑level administrative or executive support role.
• Prior experience in a law firm or…