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Administrative Assistant
Job in
Boston, Suffolk County, Massachusetts, 02298, USA
Listed on 2026-03-01
Listing for:
The Nagler Group
Full Time
position Listed on 2026-03-01
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management, Admin Assistant, Office Assistant
Job Description & How to Apply Below
Location: 100% Onsite
Schedule: Monday–Friday, 8:30 AM–5:00 PM
Duration: 3–6 month leave coverage
Pay Rate: $25.00–$27.50/hour
Interview Process: 30-minute Zoom interview
Position OverviewSeeking a Senior Administrative Assistant to provide high-level administrative and operational support to the Dean’s Office and the Undergraduate Program Office. This role serves as a key point of contact for students, faculty, staff, and visitors, ensuring professional communication, efficient office operations, and excellent customer service across the department.
Key Responsibilities- Coordinate and manage the confidential filing systems for the Dean’s Office, ensuring accuracy and discretion
- Serve as the first point of contact for students, faculty, staff, and visitors; provide assistance and direct inquiries appropriately
- Answer and route incoming phone calls and emails; elevate inquiries to appropriate staff when needed
- Receive, sort, and distribute mail within the department
- Provide administrative support to the Undergraduate Program Office, including preparing correspondence, mail merges, electronic filing, scanning, copying, and maintaining email distribution lists
- Maintain clear communication between the university, college, and departmental units while delivering a high level of customer service
- Gather, maintain, and update departmental and university databases, spreadsheets, and communication platforms related to current and prospective students
- Retrieve and organize information from electronic databases and records as requested
- Process departmental forms and ensure accurate data entry into university and departmental systems
- Senior-level administrative experience, preferably in a higher education or academic setting
- Strong organizational skills with the ability to manage confidential information
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office and database systems
- Ability to manage multiple priorities in a fast-paced office environment
- Professional demeanor and strong customer service skills
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