Executive Assistant

Job Description

We are seeking an experienced Executive Assistant to provide high-level administrative support to the Director and Deputy Director during a transitional period. This role is critical to ensuring continuity, organization, and effective communication while responsibilities transition internally. The Executive Assistant will serve as a trusted partner and gatekeeper for leadership, managing daily administrative and coordination needs.

• Provide direct administrative support to the Director and Deputy Director
• Act as the gatekeeper for the Director’s Office, managing access, communications, and priorities
• Manage complex calendars and schedules, including coordinating internal and external meetings
• Prepare and edit materials such as PowerPoint presentations, agendas, and meeting documentation
• Attend leadership team meetings and capture meeting minutes
• Coordinate logistics for on-site visitors and Director travel
  
  Handle expense management and submissions, including use of internal systems for invoice processing
• Serve as the first line of communication for the Director’s Office, including email, phone calls, and correspondence
• Communicate with external partners to schedule meetings and coordinate logistics
• Perform additional administrative duties based on experience and skill set

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances.

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• 2–4 years of experience as an Executive Assistant, supporting Directors or C‑suite leaders
• Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience using collaboration tools such as Microsoft Teams and Zoom
• Highly organized, efficient, and detail-oriented
• Comfortable working in a fast-paced, professional environment with senior leadership
• Ability to handle confidential information with discretion and professionalism
• Experience in a cultural, nonprofit, or governance-driven organization
• Understanding of organizational structures involving Boards of Directors and governance bodies
• Experience supporting leadership teams within regulated or mission-driven environments