Executive Assistant, Commercial Manufacturing & Technical Operations; CMTO

Overview

Vertex is actively seeking a highly motivated Executive Assistant to support the Senior Vice President (SVP), Commercial Manufacturing & Technical Operations (CMTO). The CMTO organization is responsible for end-to-end commercial manufacturing operations, manufacturing science & technology, and business operations across Vertex’s growing and increasingly complex commercial portfolio — spanning small molecules, biologics, and cell & gene therapies.

• Serve as the primary support professional for a Senior Vice President, independently handling a full range of administrative activities.
• Act as the delegate for the executive, handling details of a highly confidential and critical nature related to the function/department.
• Interact regularly with senior leaders inside and outside the company in coordinating the affairs of the executive.
• Manage the executive's complex and detailed calendar, frequently coordinating logistics and sharing information with other assistants and leaders both internally and externally; coordinate complex travel and meeting logistics, anticipating and resolving any problems to ensure a seamless experience for the executive.
• Manage own workload, reprioritizing as unanticipated situations arise; assist the executive to adjust schedules to meet new and changing deadlines.
• Produce high-quality documentation and contribute to building efficient processes and systems for administrative activities.
• Independently prioritize and address requests for appointments, emails, and telephone calls based on the needs and objectives for the executive.
• Maintain a high level of confidentiality of information related to the organization and staff.
• Coordinate activities between departments and or outside parties.
• As delegated by the executive, follow up with stakeholders at all levels to gather needed information, prompt/remind them of critical deadlines, and help remove any administrative roadblocks that prevent them from meeting their obligations to the executive.
• Prepare meeting materials, including meeting agenda preparation and distribution, collecting and printing meeting pre-reads, minute- or note-taking, and assembling/editing PowerPoint presentations.
• Process group purchase orders, invoices, and contracts.
• Assist with visitor registration, including pre-registering and escorting visitors.
• Assist with onboarding of new personnel into the department.
• Provide guidance and training to less experienced colleagues.
• Apply knowledge of business/department priorities to anticipate the executive's needs and drive administrative process improvements.
• Build collaborative and productive relationships across the organization and at all levels.

• Advanced knowledge of Microsoft Office products.
• Advanced time management and organizational skills, with a proven ability to independently prioritize own work and multitask to meet changing or competing timelines.
• High attention to detail.
• Advanced verbal and written communication skills.
• Exceptional interpersonal skills, especially with senior executives.
• Ability to handle highly confidential and sensitive information.

• High School or Secondary School Education.
• 5 years of experience, or the equivalent combination of education and experience.

$89,600 - $134,400.

Inclusive market-leading benefits including medical, dental, and vision coverage; generous paid time off (including a week-long company shutdown in the Summer and the Winter); educational assistance programs such as student loan repayment; a generous commuting subsidy; matching charitable donations; 401(k); and more.

Hybrid-Eligible or On-Site Eligible. In this Hybrid-Eligible role, you can choose to be designated as:
1) Hybrid: work remote up to two days per week; or
2) On-Site: work five days per week on-site with ad hoc flexibility.

Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.