IP Practice Coordinator

Overview

Join Goodwin’s Global Operations Team as an IP Practice Coordinator. You will provide high-level administrative support to the firm’s Intellectual Property Practice Group, ensuring efficient workflows and a high standard of service.

• Provide comprehensive administrative support to the Intellectual Property Practice Group.
• Handle incoming and outgoing mail, including scanning correspondence and preparing packages for courier delivery.
• Draft and send routine communications and correspondence.
• Coordinate, organize, and maintain department-related documents within the firm’s document management system (e.g., iManage).
• Open new matters, update existing matters, and process conflict checks in accordance with firm protocols.
• Prepare engagement letters and assist with audit letters.
• Maintain calendars, schedule meetings, and coordinate conference room bookings, conference calls, and meeting logistics (including refreshments).
• Arrange domestic and international travel for practitioners.
• Assist with printing, compiling, and distributing legal documents, opinions, and correspondence.
• Support billing processes, including time entry and fixed fees input (e.g., Int App Time), pre‑bill preparation and edits, client billing coordination, and process expense reimbursements and vendor invoices (e.g., Chrome River).
• Obtain timekeeper approvals and coordinate payment of foreign associate invoices.
• Support various departmental projects and initiatives as assigned.
• Complete ad‑hoc data audits and project‑based tasks as needed.

• Bachelor’s degree or minimum of one (1) year work experience in an administrative or legal support capacity, or equivalent of education and work experience.
• Strong interpersonal, organizational, and communication skills.
• Demonstrated strong work ethic, self‑motivation, and initiative.
• Understanding of legal ethics and professional responsibility principles.
• Excellent analytical and problem‑solving abilities, with capacity to manage multiple priorities in a fast‑paced environment.
• High level of attention‑to‑detail and accuracy.
• Ability to handle sensitive and confidential information with sound judgment and discretion.
• Collaborative team player with a positive and professional approach.
• Proficiency in standard office software (MS Excel, Word, Internet search engines, etc.) required.

• Health, dental, and vision insurance.
• Life and disability insurance.
• Retirement & Savings Plan.
• Emergency backup child and adult care.
• Paid vacation, sick time off, and holidays.
• Professional development and career advancement opportunities.
• Employee recognition and reward programs.
• Employee wellness and assistance programs.
• Employee discounts and perks.
• Eligible for overtime.