Administrative Assistant; Part Time

Overview

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit

The Dartmouth Group is hiring a part time Administrative Assistant to support its condominium community near the downtown Boston area.

Work schedule:

MWF, 7am - 3:30pm EST.

• Meet and greet visitors, guests, home owners, vendors, and members of the board.
• Research and respond to inquiries in person, by phone, and email.
• Manage all communication to homeowners to include mass emails, written correspondence, letters, violation notices, forms, monthly newsletter, etc.
• Assemble Welcome Packets, Resale Packets, Board packets, etc.
• Assist in conducting routine property inspections and service evaluations, monitoring compliance of policy and procedures.
• Ensure Concierge Convenience inventory remains stocked with all inventory items if applicable. Replenish items as needed. Order supplies as needed.
• Enter, update, and close out Work Order Tickets. Schedule and coordinate vendors onsite.
• Code and process invoices, assist with AP and AR functions.
• Monitor security cameras and devices.
• Other projects as requested.

Pay rate: $25-$26 per hour.

• 2+ years of experience providing administrative, office support, and customer service.
• Proactive communication style with excellent written and spoken communication skills.
• Attention to detail, ability to prioritize tasks, and meet time-sensitive deadlines.
• Solutions driven and team oriented.
• Well-versed in using Microsoft Office Suite (Word, Excel, and Outlook).

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.