Executive Coordinator - SVP Oncology​/Endocrinology & SVP OE&I

Overview

Work Your Magic with us! Start your next chapter and join EMD Serono. Ready to explore, break barriers, and discover more? Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. United As One for Patients, our purpose in Healthcare is to help create, improve and prolong lives.

We develop medicines, intelligent devices and innovative technologies in therapeutic areas such as Oncology, Neurology and Fertility. Our teams work together across 6 continents with passion and relentless curiosity in order to help patients at every stage of life. Joining our Healthcare team is becoming part of a diverse, inclusive and flexible working culture, presenting great opportunities for personal development and career advancement across the globe.

This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.

Are you an organized, proactive professional who thrives in a fast-paced, science-driven environment? EMD Serono is seeking a highly skilled and motivated Executive Coordinator to provide exceptional support to the SVP of Oncology/Endocrinology (solid-line) and the SVP of Operational Effectiveness & Innovation (OE&I) (dotted-line). The Executive Coordinator advances the operational effectiveness of the Oncology Endocrinology and OEI organizations by providing executive‑level administrative support, ensuring consistent administrative processes, and overseeing communication platforms for aligned messaging and internal engagement while acting as the voice and face of the department.

The role also strengthens culture and capability through coordination of team meetings, onboarding, recognition programs, and acts as a trusted advisor and integrator to keep the teams aligned and informed. This Executive Coordinator role also provides the unique opportunity to own high-impact responsibilities including congress/meeting planning and developing strategic content and slides in support of SVP and organizational initiatives.

Executive & Administrative Support

• Manage complex, high-volume calendars for the SVP of Oncology/Endocrinology (primary) and SVP of OE&I (secondary), across multiple time zones, prioritizing competing demands.
• Coordinate domestic and international travel arrangements with detailed itineraries, visa requirements, and expense reporting in compliance with company policies; include onboarding and procurement/budget support as needed.
• Serve as the primary liaison between SVP offices and internal/external stakeholders, including cross-functional teams, executive leadership, and external partners.
• Organize and support team meetings, all-hands, and leadership forums: prepare agendas, capture minutes, track action items, drive follow-through, and ensure structured decision tracking.
• Maintain confidential files, records, and organizational charts; manage document control and version tracking; onboard new team members administratively; manage purchase orders, vendor contracts, and budget tracking; anticipate needs and address administrative gaps; provide support to other leaders as needed.

Content Development & Strategic Support

• Create, design, and refine executive-quality PowerPoint presentations and supporting materials for SVP initiatives, leadership forums, quarterly business reviews, and external engagements.
• Assist with the development and editing of communications including town hall presentations, strategic updates, and org announcements.
• Maintain a library of reusable SVP content assets, templates, and branded materials.
• Support preparation of materials for senior leadership meetings, board-level updates, and cross-functional governance forums.
• Support the coordination and/or preparation for internal and external events including large department/multi-department meetings, customer meetings, and conferences.

Minimum Requirements:

• High School diploma or GED
• 5+ years of experience as an Executive Assistant, Administrative Business Partner, or other role supporting senior leaders in a corporate environment

Preferred Requirements

• Pharmaceutical/biotech experience
• Demonstrated excellence in managing complex calendars, travel logistics, and executive-level communications
• Proven experience planning and executing events, meetings, or congresses
• Advanced proficiency in Microsoft Office Suite (PowerPoint, Outlook, Excel, Word, Teams); ability to create polished, visually compelling presentations independently
• Strong project management skills: ability to prioritize, multi-task, and meet deadlines in a fast-paced, matrixed environment
• Exceptional written and verbal communication skills; professional, polished, and discreet
• High degree of integrity and ability to handle sensitive and confidential information with absolute discretion
• Familiarity with HCP compliance requirements, Sunshine Act regulations, and MLR processes.
• Proficiency with…