Senior Administrative Assistant; Boston, MA

Position: Senior Administrative Assistant (Boston, MA)
Overview:

We are seeking a highly organized, proactive, and career-driven Senior Administrative Assistant to provide exceptional support to two Executive Vice Presidents. This role goes beyond traditional administrative duties - it's about being a trusted partner who helps streamline operations, manage priorities, and ensure the leaders you support can focus on strategic initiatives. If you thrive in a fast-paced corporate environment, enjoy problem-solving, and take pride in anticipating needs before they arise, this is the opportunity for you.

What You'll Do:

* Calendar & Email Management:
Act as a gatekeeper for executive calendars and inboxes. Prioritize meetings, flag urgent emails, and ensure smooth scheduling.

* Travel & Expense Coordination:
Arrange domestic travel and handle expense reporting with accuracy and timeliness.

* Project & Event Support:
Coordinate town halls, volunteer events, and special projects-including logistics, communications, and vendor coordination. Occasionally assist with local marketing events, such as providing on-site support for client gatherings (e.g., holiday parties) to ensure smooth execution.

* Executive Support:
Prepare presentations, meeting agendas, and correspondence. Occasionally respond or send communications on behalf of executives.

* Team Engagement:
Help executives stay connected with their teams by tracking birthdays, work anniversaries, and other milestones.

* Operational Assistance:
Manage access requests, time-off tracking, and other administrative processes.

* Daily

Collaboration:

Partner closely with executives to review upcoming priorities, meetings, and deliverables.

Education and Experience

Required:

* Associate's degree, or equivalent work experience.

* 4+ years of progressive administrative support experience, preferably supporting executives.

What We're Looking For:

* Experienced Career Admin:
Proven success supporting senior leaders in a corporate setting.

* Proactive Problem Solver:
Anticipates needs, identifies solutions, and takes initiative without waiting for direction.

* Organizational Expert:
Skilled in managing complex calendars, email prioritization, and multiple projects simultaneously.

* Detail-Oriented & Reliable:
Strong attention to detail for expense reporting, travel arrangements, and event planning.

* Tech-Savvy:
Comfortable with the Microsoft Office Suite and other productivity tools.

* Relationship Builder:
Professional, approachable, and committed to helping executives lead effectively.

* Growth Mindset:
Eager to learn and grow within the organization.

Work Model/Office

Location:

* This is a hybrid position requiring four days in office per week.

* Eligible candidates must live within commuting distance to 115 Federal Street, Boston, MA 02110.

Required Availability:

* Monday-Friday, 8:30am-5:00pm (flexible).

Total Compensation:

* Competitive hourly rate

* Paid time off starting at 4 weeks per year, plus 12 paid federal holidays per year.

* Medical, dental, and vision benefits.

* 401k match up to 5%.

* Various options for tuition assistance, paid parental and adoption leave, stock purchase, wellness and employee discounts.

* Receive 40 hours per year of volunteer time with an organization of your choosing (get paid to give back!).

* And more.

M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $23.84 - $39.74 Hourly (USD). The successful candidate's particular combination of knowledge, skills, and experience will inform their specific compensation.

Location

Boston, Massachusetts, United States of America