Office Manager

Office Manager page is loaded## Office Manager Apply locations:
Boston, MA, UStime type:
Full time posted on:
Posted Yesterday job requisition :
JR311

Does it excite you to create an exceptional on-site employee and visitor experience in a growing Cambridge office?, and do you have experience with office management and facilities coordination? If this sounds like you, and you are ready to take on a broad area of responsibilities, then you could be our new colleague.  Your new position  Zealand Pharma is looking for a highly organized and proactive Office Manager to help keep the Cambridge, MA office running smoothly day to day.

The role serves as the go-to resource for front-of-house operations, facilities coordination, vendors, office logistics, and onboarding support. Working closely with the Lab Manager (who leads day-to-day lab operations), the Office Manager focuses on the broader office environment and employee experience. The position is on-site and full-time.  We offer exciting responsibilities:  
• Serve as first point of contact for visitors, vendors, couriers, and deliveries; maintain a welcoming reception experience  
• Serve as point of contact for Alarm response, Security vendor in case of system malfunctions and Law enforcement if needed  
• Coordinate inbound and outbound shipments, including scheduling pickups and managing delivery logistics and sign-in procedures  
• Own facilities coordination with building management and service providers; track, escalate, and follow through on repairs and improvements  
• Manage office access processes (badges/keycards) and support security protocols in coordination with IT and building management  
• Own office supplies, kitchen stocking, and vendor relationships; track inventory and proactively reorder to avoid shortages  
• Support meeting rooms and office logistics, including room readiness, audio-visual (AV) setup, and coordination for internal events and onboarding orientation  

Your profile  To succeed in this role, a structured and service-minded approach is important—along with the ability to anticipate needs, take ownership, and follow tasks through to completion. The ideal candidate thrives in a dynamic environment, communicates clearly with diverse stakeholders, and brings a calm, solutions-oriented mindset. A high bar for professionalism, hospitality, and attention to detail is essential.  
• 3+ years of experience in office management, facilities coordination, workplace operations, or a related role  
• Strong ability to manage multiple priorities while maintaining accuracy and attention to detail  
• Confident communicator with the ability to work effectively with employees at all levels, as well as vendors and visitors  
• Proficiency with Google Workspace or Microsoft 365 (calendar, documents, spreadsheets)  
• Experience managing vendors and supporting service agreements, scheduling, and issue resolution  
• Preferred: experience in life sciences/biotech/research or a scaling/startup environment (no lab duties required)  Your new team  You will join the Operations function and be based in Zealand Pharma’s Cambridge office. The role partners closely with the Lab Manager, IT, HR/People Operations, and building management to ensure a safe, efficient, and welcoming workplace that supports day-to-day collaboration and growth.  Let's bond and be bold  We have a unique culture, characterized by excellent teamwork and strong engagement across the organization.

And we want you to help us strengthen this culture.  Making bonds is at the core of everything we do. From discovering and developing the best new peptide drugs for patients, to engaging with our partners or connecting with each other. We bond through curiosity and playfulness as a team, allowing ourselves to challenge common thinking and drive future innovation.

Join us and let's bond and be bold.  Interested in bonding with us? Then please apply no later than June 5, 2026, or as soon as possible. The applications will be reviewed as they come in. While a cover letter is not required, please include a few sentences in your CV explaining your motivation for applying.  We are committed to an…