Executive Assistant

We are looking for an Executive Assistant to provides diverse and advanced administrative support for a senior officer. The Executive Assistant will utilize technical and business knowledge, company policies and practices and overall organizational awareness to support and communicate on behalf of executive and / or officer.

• Within established guidelines, relieves executive and team of details and advanced administrative duties. Personally, takes action whenever possible.
• Manages projects as assigned and ensures the accurate and timely completion of tasks.
• Communicates information to and from the executive and team from a wide range of internal and external contacts.
• Delegates for staff implementation of commitments made by the executive and team and updates the executive and team on progress.
• Gathers, assembles and analyzes highly confidential and sensitive information and data from a wide variety of sources and prepares reports and memoranda. May make recommendations regarding changes and solutions to issues or problems.
• May prioritize telephone calls and meeting requests, personally responding whenever possible using judgment on potentially urgent matters.
• Prioritizes and summarizes contents of incoming materials, e.g. mail, reports, government notifications, articles, competitor packages requiring knowledge of operations, an understanding of pertinent individuals involved, protocols, actions required, timelines, signature authority required, compliance and regulatory mandates.
• Composes correspondence and documents of a highly confidential nature.
• Maintains file records for executive and/or officer.
• Schedules meetings and prepares agendas.
• Regularly interacts with board and committee members, other internal and external executives to obtain and furnish information.
• Uses various applications to produce reports, spreadsheets, presentations and other documents.
• Generally, plans, organizes and schedules own work.
• Arranges and coordinates travel and meeting schedules, including travel agendas and meeting schedules. Handles details involving foreign travel including entry papers, currency, passports and visas.
• Handles significant corporate and regulatory matters.
• Completes expense reports and maintains detailed records of expenses.
• Follows up with billing related matters or expense charge discrepancies.
• Logs expense and entertainment information.
• Performs other duties as assigned, such as taking minutes of meetings or other administrative functions to support departmental meetings.

• Works with others to ensure efficiency of the administrative and support functions.
• May oversee or collaborate on special projects or initiatives.

• Bachelor’s degree preferred
• High School diploma and advanced secretarial certificate
• 7 plus years of related secretarial or administrative assistant experience
• 5 – 7 years of related experience
• Proficiency in all MS Office applications
• Broad understanding of the organization’s policies and practices

• Activity Coordination
• Business Partnering
• Prioritization
• Service Delivery Effectiveness
• Troubleshooting/Technical Support

• Prioritizing meetings, calls and situations for executive review
• Improving administrative business practices to increase effectiveness

• We’ll empower you to learn and grow the career you want.
• We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words.
• As part of our global team, we’ll support you in shaping the future you want to see.

The role being advertised is an existing vacancy.

マニュライフは機会均等を是とする雇用主です

マニュライフ/ジョン・ハンコックでは、多様性を受け入れます。私たちは、サービス提供先であるお客さまと同様に、多様な人材を引きつけ、育成し、定着させ、文化や個人の力を受け入れる包括的な職場環境を促進するよう努めています。当社は公正な採用、定着、昇進、報酬に努めています。当社のすべての慣行およびプログラムは、人種、祖先、出身地、肌の色、民族的出自、市民権、宗教または宗教的信念、信条、性別（妊娠および妊娠関連の状態を含む）、性的指向、遺伝的特徴、退役軍人としての地位、性自認、性に関する表明、年齢、婚姻状況、家族状況、障害、または適用法で保護されるその他の要因に対する一切の差別を行うことなく管理されます。

Boston, Massachusetts

ハイブリッド勤務

$53,250.00 USD - $88,750.00 USD

Employees also have the opportunity to participate in incentive programs and…