Executive Assistant, Operational Excellence

Overview

About Suffolk

Suffolk is a national enterprise that builds, innovates and invests. Suffolk is an end‑to‑end business that provides value throughout the entire project lifecycle by leveraging its core construction management services with vertical service lines that include real estate capital investment, design, self‑perform construction services, technology start‑up investment (Suffolk Technologies) and innovation research/development.

Suffolk – America’s Contractor – is a national company with more than $5.0 billion in annual revenue, 2,600 employees, and main offices in Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, and San Diego. Suffolk manages some of the most complex, sophisticated projects in the country, serving clients in every major industry sector, including healthcare, life sciences, education, gaming, transportation/aviation, government, mission critical and commercial.

Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR’s list of “Top CM‑at‑Risk Contractors.”

At Suffolk, we believe that our total rewards program should offer you and your family the support you need when it matters most. That’s why we have created a program that provides employees with access to a wide variety of options that can be personalized to support you and your loved ones physically, emotionally, and financially.

Benefits include competitive salaries, auto allowances and gas cards for certain roles, access to market‑leading medical and emotional and mental health benefits, dental, and vision insurance plans, virtual care options for physical therapy and primary care, generous paid time off, 401k plan with employer match and access to expert financial resources, company paid and voluntary life insurance, tax‑deferred savings accounts, 10 backup daycare days each year, short‑ and long‑term disability, commuter benefits and more.

Role Summary

Suffolk’s Operational Excellence department is redefining how we drive project delivery and predictability across the company. The Executive Assistant plays a critical role in supporting the day‑to‑day administrative and coordination needs of the Operational Excellence leadership team.

This position is ideal for a highly organized, proactive professional who thrives in a fast‑paced environment and takes pride in delivering accurate, polished work. The role will primarily focus on executive support, calendar and meeting coordination, travel planning, event logistics, presentation preparation, and departmental organization.

The successful candidate will work closely with leadership and cross‑functional teams across the organization to help ensure priorities stay organized, meetings and events run smoothly, and administrative operations are executed efficiently and professionally.

While the primary focus of the role is administrative support, there will also be opportunities over time to take on additional coordination responsibilities and support departmental initiatives as needed.

This role is based on‑site in our vibrant Boston office five days a week. Standard hours begin around 7:30 a.m., with some earlier starts required based on team meetings. Our Boston headquarters offers free parking, an on‑site gym, a cafeteria, and other amenities that contribute to a welcoming culture and distinctive workplace environment.

• Provide day‑to‑day administrative support to the VP and Operational Excellence leadership team.
• Manage complex calendars, meeting scheduling, and coordination across multiple stakeholders and time zones.
• Coordinate travel arrangements, itineraries, expense reports, and related logistics.
• Prepare, format, and proofread presentations, reports, meeting materials, and communications.
• Maintain organized departmental documentation and distribution lists.
• Handle sensitive and confidential information with professionalism and discretion.

• Schedule and coordinate meetings, leadership sessions, team events, offsites, and department summits.
• Prepare agendas, capture meeting notes,…