Administrative Assistant

Administrative Assistant - Boston, MA (Hybrid)

We are currently seeking candidates for an Administrative Assistant opportunity at a highly successful Investment Management firm located in Boston, MA. The Administrative Assistant will provide comprehensive administrative support to 2-3 senior leaders. Core responsibilities include managing complex calendars, travel arrangements (domestic/international), meeting preparation and coordination, internal/external correspondence, vendor relations, and expense reporting.

This is a 6+ month contract-to-hire opportunity paying between $30-34/hour (depending on experience). This role supports a hybrid work model (onsite 3 days/week and remote 2 days/week).

• Provide comprehensive administrative support for 2-3 senior leaders, leveraging a proactive, detail-oriented, and solutions-oriented approach to day-to-day operations.
• Perform complex calendar management and scheduling via Microsoft Outlook.
• Oversee travel arrangements and travel itineraries for domestic and international travel.
• Handle meeting coordination and preparation, ensuring seamless logistical coordination and meeting execution.
• Prepare and deliver reporting, meeting materials, and project status updates while ensuring timeliness and accuracy.
• Manage internal and external correspondence.
• Assist with new-hire onboarding processes, including communicating with IT to order/request new-hire equipment.
• Manage vendor relationships and vendor communication related to daily activities, event coordination, and meeting logistics (including catering).
• Assist with event planning and work collaboratively with internal/external partners to deliver seamless coordination and execution.
• Perform expense reporting.
• Provide additional support as needed.

• Bachelor’s degree (required).
• 3-5+ years of experience in an administrative assistant, executive assistant, or related administrative support role.
• Previous experience in investment management, financial services, or a similar industry preferred.
• Proven record of success in managing complex calendars and scheduling using Microsoft Outlook.
• Strong experience coordinating travel arrangements (domestic and international).
• Proficiency in Microsoft Office Suite:
  Word, PowerPoint, Excel, and Outlook.
• Demonstrated ability to manage competing priorities and deadlines while adapting to evolving needs.
• Proactive, detail-oriented, and solutions-oriented approach.
• Excellent communication (written and verbal) and interpersonal skills.
• Record of success overseeing project timelines and deliverables while ensuring clear communication throughout project processes.

For immediate consideration, interested and qualified candidates should send their resume to Jenny at