Administrative Assistant; In Office

Who We Are

First American's National Commercial Services is a single‑point service provider for national commercial real estate transactions, operating since 1889. We prioritize our people, fostering an inclusive environment that values innovation and empowerment.

We deliver exceptional service across the organization through tools, technology, and support, driving operational excellence in a collaborative team.

• Provide administrative support to a department, leadership team, or executive, helping drive efficiency and day‑to‑day operations.
• Serve as a trusted resource for department and company information, responding to inquiries and connecting team members with the right resources.
• Prepare, edit, and distribute correspondence, reports, presentations, and other business documents.
• Research, gather, and organize information for reports, projects, and special assignments.
• Manage calendars, schedule meetings, coordinate travel arrangements, and support related logistics.
• Review and prioritize meeting requests, gathering relevant information and facilitating scheduling decisions.
• Screen and respond to phone calls and email inquiries with professionalism and a customer‑focused mindset.
• Coordinate department meetings and events, including logistics, materials, and follow‑up activities.
• Prepare meeting notes, track action items, and help ensure timely completion of key deliverables.
• Support office operations through activities such as ordering supplies, processing expense reports, maintaining records, and assisting visitors.
• Handle confidential and sensitive information with discretion and sound judgment.
• Contribute to special projects and other responsibilities as assigned.
• Intake original closing documents for internal distribution.
• Distribute post‑closing packages to customers as well as other file wrap‑up tasks as needed.

• High school diploma or equivalent required; some college coursework preferred.
• 2–4 years of administrative support experience, preferably in a fast‑paced professional environment.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational and time‑management skills with the ability to prioritize multiple tasks and deadlines.
• Excellent written and verbal communication skills, including strong grammar and proofreading abilities.
• Demonstrated attention to detail and commitment to producing accurate, high‑quality work.
• Ability to exercise discretion and maintain confidentiality when handling sensitive information.
• Strong problem‑solving skills and the ability to think proactively and independently.
• A positive, service‑oriented approach with a commitment to supporting colleagues, leaders, and customers.
• Ability to build effective working relationships and collaborate across teams.

Hourly: $25.49 - $33.98. Pay is based on a number of factors including job‑related knowledge, skills, experience, and geographic location.

Benefits include medical, dental, vision, 401(k), PTO/paid sick leave, and an employee stock purchase plan. Our People First culture is inclusive for all employees and supports authentic collaboration and growth.

First American is an equal opportunity employer in every sense of the term.