Senior Administrative Assistant

Senior Administrative Assistant page is loaded## Senior Administrative Assistant locations:
Boston, MAtime type:
Full time posted on:
Posted Todayjob requisition :
REQ-28832
** Job Description
**** General

Summary:

** The Senior Administrative Assistant, Portfolio & Program Management (PPM), provides high-level administrative support to the Vice President of Portfolio & Program Management and six other team members. This role will provide team level support as needed for the PPM organization. This role is critical in ensuring the smooth operation of the PPM team by managing schedules, coordinating meetings, and handling team on-sites/off-sites.
** Key

Duties & Responsibilities:

*** Manage and maintain the Vice President's calendar, including scheduling meetings, appointments, and travel arrangements.
* Coordinate large cross-functional meetings with multiple senior leaders, including timing, catering and other logistics, and coordinating with various Vertex offices across time zones.
* Manage meetings for the PPM leadership team and DST Program Managers as needed.
* Meets deadlines, demonstrating initiative and independence in completing tasks. Frequently meets and anticipates needs and consistently identifies ways to offer additional support.
* Coordinate and prepare materials for meetings, including agendas, presentations, planning dietary needs, scheduling travel arrangements, and communicating essential information to participants.
* Handle confidential information with discretion and professionalism.
* Serve as a liaison between the Vice President and internal/external stakeholders.
* Assist in the preparation and tracking of departmental budgets and expenses.
* Organize and maintain departmental files and records.
* Support the planning and execution of PPM events and initiatives.
* Work well with other senior executives and organize large cross-functional meetings with internal and external stakeholders.
* Perform other administrative tasks as needed to support the PPM team.
** Required Education Level:
*** Bachelor's degree or relevant comparable background.
*
* Required Experience:

*** Minimum of 4 years of administrative experience.
* Experience supporting executives in a fast-paced environment.
* Strong organizational and time management skills.
* Excellent written and verbal communication skills.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
** Required Knowledge/

Skills:

*** Ability to manage multiple priorities and work under pressure.
* Strong attention to detail and problem-solving skills.
* Proactive, organized, and comfortable managing shifting priorities in a rapidly changing environment.
* Ability to work independently and as part of a team.
* High level of professionalism and confidentiality.
** Other Requirements:
*** Availability to work flexible hours as needed, including some work outside of regular working hours.
* Ability to travel occasionally for business purposes.
** Flex Designation:
*** Hybrid#HYBRID#LI-MF1
** Pay Range:**$39 - $58
** Disclosure Statement:
** The range provided is based on what we believe is a reasonable estimate for the base salary pay range for this job at the time of posting. This role is eligible for an annual bonus and annual equity awards. Some roles may also be eligible for overtime pay, in accordance with federal and state requirements. Actual base salary pay will be based on a number of factors, including skills, competencies, experience, and other job-related factors permitted by law.

At Vertex, our Total Rewards offerings also include inclusive market-leading benefits to meet our employees wherever they are in their career, financial, family and wellbeing journey while providing flexibility and resources to support their growth and aspirations.  From medical, dental and vision benefits to generous paid time off (including a week-long company shutdown in the Summer and the Winter), educational assistance programs including student loan repayment, a generous commuting subsidy, matching charitable donations, 401(k) and so much more.
** Flex Designation:
** Hybrid-Eligible Or On-Site Eligible
** Flex Eligibility Status:
** In this Hybrid-Eligible role, you…