Award Analyst
Job in
Boston, Suffolk County, Massachusetts, 02133, USA
Listed on 2026-06-19
Listing for:
Kelly Services
Full Time
position Listed on 2026-06-19
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration -
Business
Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below
* *
* Location:
** 100% Onsite
*
* Employment Type:
** Full-Time, 1st Shift (Monday-Friday, 8:00 AM-5:00 PM)
** Organization & Team Overview*
* Join an established investment office responsible for managing a multi-billion-dollar diversified endowment portfolio across various asset classes and strategies. The team is dedicated to the stewardship of long-term assets, ensuring both current support and future growth. The group maintains a collegial, collaborative culture emphasizing excellence, integrity, and professional growth.
** Position Summary*
* The Investment Office Manager is a crucial member of a thirteen-person investment team, supporting all aspects of the office's administrative and operational activities. This full-time, 1st shift role works closely with the Investment Operations Director and Chief Investment Officer. The position blends the responsibilities of executive assistant, office manager, and investment operations analyst.
** Key Responsibilities*
* + Demonstrate comprehensive knowledge of investment office operations; proactively communicate and resolve issues.
+ Exercise independent judgment and provide regular updates through daily and weekly progress reports.
+ Manage high-volume office email accounts; track and follow up on actionable items, supporting clear communication within the team and with external investment managers.
+ Oversee the preparation, communication, and internal tracking of daily cash flows; maintain and update online portfolio management systems.
+ Support annual tax and audit confirmation processes, coordinating with auditors and internal teams for compliance across a large, diversified portfolio.
+ Schedule and prepare materials for investment committee meetings; coordinate with committee members and handle all logistics.
+ Provide executive administrative support, manage team calendars, handle phone lines, coordinate domestic and international travel, and prepare expense reports.
+ Serve as liaison for key internal and external contacts across all levels, ensuring smooth workflow and facilitating information exchange.
+ Maintain office supplies and records, direct small projects, and coordinate with vendors and internal departments for seamless office operations.
+ Onboard and support technology and equipment needs for new and existing team members (e.g., phones, laptops, tablets, office setup).
+ Manage department purchasing and invoicing (using systems such as Ariba) and reconcile transactions with financial service providers and vendors.
** Qualifications & Experience*
* + High ethical standards and personal integrity.
+ Self-motivated, proactive, and intellectually curious.
+ Strong interpersonal and professional communication skills; comfortable interacting at all levels within and outside the organization.
+ Highly organized, able to prioritize, multitask, and adapt in a fast-paced setting.
+ Works independently and as part of a team to deliver accurate, timely results.
+ Excellent numerical literacy, analytical, writing, and editing skills.
+ Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and Adobe products.
+ 5-8 years of related experience preferred, ideally within financial services.
+ Office management or executive assistant experience required; investment/financial terminology familiarity strongly preferred.
+ Bachelor's degree required; preference for candidates familiar with financial, legal, or investment terminology.
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account.
In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. () for more information on benefits and perks that may be…
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