Administrative Assistant, Marketing

Administrative Assistant, Marketing

Location:

Boston, MA - Hybrid

• Manage calendars for the team leads: schedule internal and external meetings, prioritize time against strategic priorities, and resolve conflicts quickly.
• Own the meeting operating system for the team: prepare agendas, ensure pre‑reads are sent, document decisions and actions, and follow up.
• Plan and book domestic and international travel, including agendas, logistics, and briefing materials.
• Ensure expense reports and purchase orders are completed accurately and within budget limits.
• Support the annual and quarterly planning cycle (collect inputs from team leads, consolidate plans, and prepare planning meetings and materials).
• Turn priorities into concrete action plans (draft simple project plans, define owners and timelines, track progress in a lightweight tool like a Kanban board).
• Maintain a team roadmap/initiative tracker and regularly flag risks, delays, or decision needs to the leads.
• Support coordinating cross‑functional initiatives (align stakeholders, schedule check‑ins, chase deliverables, and keep everyone informed).

• Strong organizer and system thinker: able to turn chaos into structure and build simple, repeatable ways of working.
• Excellent written and verbal communicator, with the ability to adjust tone and detail for different audiences.
• Highly proactive and resourceful: able to anticipate needs and solve problems before they arise.
• Comfortable handling confidential information and navigating a fast‑paced, sometimes ambiguous environment.
• Proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel); experience with collaboration and project tools such as Teams, Miro, Asana, Trello, or similar is a plus.

Bachelor’s Degree or 2 years of professional experience.

Salary range: $70,000 - $80,000 per year. Eligible for performance‑based bonus and participation in equity programs. Benefits include medical, dental, and vision insurance; paid time off and sick leave; tuition reimbursement; 401(k) contributions and employer match; flexible spending accounts; life and disability insurance; and a generous commuter subsidy for office‑assigned employees.

At PTC, we believe in the power of diverse ideas and perspectives. As a global company that values and respects all identities, cultures, and perspectives, we strive to create an inclusive environment where everyone feels like they belong and are empowered to bring their true, authentic selves to work. Proud to be an Equal Opportunity Employer, we welcome applicants from all backgrounds and hire without regard to race, national origin, religion, age, color, ethnicity, ancestry, marital status, sex (including pregnancy), sexual orientation, gender identity, gender expression, genetic information, disability, veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.