Administrative Assistant

Position Overview

The CPCS Training Department seeks an Administrative Assistant in Boston, MA to provide administrative, technical, and general support within the Training Department and primarily support the Directors and staff working in the Mental Health and Youth Advocacy practice areas.

The position is eligible for a hybrid work schedule with a minimum of two days in the office each week. Occasional travel to other office locations across Massachusetts may be required.

• Coordinating training programs and production of training materials;
• Providing on‑site logistical support for trainings and events across various locations in Massachusetts, including travel, room setup and breakdown, catering coordination, and related event logistics;
• Producing and disseminating written and digital communications/resources including weekly emails, a bi‑monthly newsletter, and website updates;
• Compiling data to ensure the work plan and departmental training goals are being met;
• Ensuring compliance with contract initiation and requisition processes for training‑related vendors and services;
• Assisting in the development of training budgets and maintaining records of expenditures;
• Communicating regularly with staff, private bar members, vendors, and experts across Massachusetts;
• Providing a broad range of administrative support, including phone reception, word processing, data entry, copying, scanning, and related clerical tasks;
• Supporting CPCS Training Department staff in the planning and execution of agency‑wide training programs and events, and providing flexible support across Training Department functions and practice areas as needed;
• Other duties as assigned.

The ideal candidate will be a person who is both highly organized, detail‑oriented, enjoys interacting with people in a friendly work environment, and takes satisfaction from working in an agency committed to protecting the fundamental legal rights of indigent persons.

Applicants must have at least:

• one year of full‑time, or equivalent part‑time, experience in administrative work,
• or any equivalent combination of the required experience and the substitutions below.

Substitutions:

• An Associate’s or higher degree with a major in business administration, business management, or public administration may be substituted for the required experience. Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

Applicants must also have access to home internet access sufficient to work remotely.

• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint);
• Excellent communication skills, both oral and written;
• Strong organizational abilities;
• Ability to maintain confidentiality and exercise considerable judgment and discretion;
• Previous administrative assistant, office manager, or similar experience and knowledge of general office procedures (e.g., correspondence, scheduling);
• Ability to handle multiple tasks, prioritize effectively, meet deadlines, and deliver high‑quality work;
• Proficiency and experience with scanning, optical character recognition processing (experience working with and entering text into spreadsheets is preferred);
• Ability to establish effective working relationships and work as part of a team;
• Good problem‑solving skills;
• Project management experience is preferred;
• Experience with Word Press, editing video and audio files, and distance learning tools preferred;
• Experience in database creation and management;
• Experience working with budgets and grants.

The Committee for Public Counsel Services (CPCS) is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation as required by Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, and other applicable federal and state statutes and organizational policies.

Applicants who have questions about equal employment opportunity or who need reasonable accommodations can contact the Chief Human Resources Officer, Sandra DeBow‑Huang.

• Job Title: Administrative Assistant
• Agency: Committee for Public Counsel Services
• Schedule: Full‑time
• Shift: Day
• Number of Openings: 1
• Salary: $50,500.00 – $87,956.00 yearly
• Hybrid
  
  Work Schedule:
  
  Yes