Office Coordinator - Boston, MA

Office Coordinator - Boston, MA

We are seeking candidates for an Office Coordinator position with a highly successful law firm located in Boston, MA. The Office Coordinator will serve as the central operational support for the office, ensuring a professional, well-maintained workplace while providing administrative and facilities assistance to attorneys and staff. The ideal candidate is highly organized, service-oriented, proactive, and comfortable managing a variety of responsibilities in a fast-paced legal environment.

This is a 3+ month contract position that will pay $30-33/hr (depending on experience) within a 40-hour workweek. This position supports an onsite (5 days per week) in their Boston office.

• Oversee the day-to-day operations, appearance, and functionality of the office, including work spaces, conference rooms, common areas, kitchens, and supply rooms.
• Coordinate facilities management by partnering with building management, vendors, and service providers, while handling maintenance requests and equipment servicing.
• Prepare and onboard new hires by setting up workstations, technology, and office supplies prior to their start date.
• Serve as a professional first point of contact for visitors and provide backup support for reception and general administrative functions.
• Assist with internal meetings, office events, and special projects, including logistics, setup, and breakdown.
• Prepare and distribute the weekly office newsletter and provide ongoing operational support to attorneys and staff.
• Manage office inventory, supply ordering, catering coordination, deliveries, and vendor relationships to ensure smooth office operations.
• Process invoices and expense documentation while maintaining organized records and timely submissions.
• Maintain office cleanliness and organization through regular inspections and coordination of cleaning services.

• Bachelor’s degree in related field is required.
• 3-4+ years of experience in office operations, facilities coordination, workplace services, hospitality, or administrative support, preferably within a professional services or legal environment.
• Highly organized and detail-oriented with strong problem‑solving skills and the ability to manage multiple priorities independently.
• Professional, customer-service-focused demeanor with excellent communication skills and the ability to interact effectively with attorneys, staff, visitors, vendors, and building management.
• Proficient in Microsoft Office 365 and general document and file management systems.
• Experience with expense management platforms such as Emburse or Chrome River is preferred.
• Flexible and adaptable, with the ability to work overtime as needed to support office operations.