Program Coordinator II

DCAMM’s Mission

The Division of Capital Asset Management and Maintenance (DCAMM) oversees over $3 billion in capital programs and projects, and is responsible for capital planning, project delivery, property acquisitions, dispositions, management, and real estate services for the Commonwealth. DCAMM is the steward of all the Commonwealth’s assets, which include 5.5 million square feet of state buildings. As an agency, we care for the people of our state and the future of our planet.

We work with state agencies to create and manage forward-thinking, sustainable buildings to meet the needs of the Commonwealth’s citizens and help achieve a zero‑carbon future.

We are partners with, and advisors to, fellow agencies to help them meet their strategic needs with fiscally responsible building and real estate solutions.

We support the growth of the Commonwealth’s economy and actively engage with private sector partners to make it easier to do business with the Commonwealth.

We work to expand access, opportunity, and equity to create more inclusive services, planning and outcomes for all the citizens of the Commonwealth.

The Program Coordinator II provides comprehensive administrative, technical and operational support to the Deputy Commissioner and Directors within the Office of Design and Construction (ODC) by coordinating meetings, managing schedules, maintaining records, and performing general administrative and technical support functions. Serves as a liaison with Finance, Human Resources, and other departments while supporting personnel recruitment activities, including interview coordination, and onboarding processes.

Conducts research, prepares reports and correspondence, and assists with special projects and other assignments as directed by the Deputy Commissioner.

• Schedule appropriate ODC personnel and reserve conference rooms as needed for recurring and individual meetings and appointments for the Deputy Commissioner and Directors.
• Ensure timely setup of any required Information Technology and/or Audiovisual Systems necessary to support Hybrid meetings occurring via Microsoft Teams or Zoom.
• Administrative functions, including filing, faxing, scanning, photocopying, and research/retrieval of documents in support of Public Records Requests.
• Maintain proper inventory, re‑ordering and distributing as needed, of construction safety Personal Protective Equipment (PPE):
  Hard Hats, Vests, Eye/Ear Protection.
• Manage routing and issuance of DCAMM Trench Permits, including Dept. of Public Safety notification.
• Perform special projects involving considerable research and the preparation and/or coordination of activities and written correspondence or reports related to those projects.
• Maintain Organizational Chart for ODC and in coordination with HR.
• Assist in the hiring processes of new personnel in ODC. Work with the interview committees to schedule interviews, obtain conference room space if needed, and assemble interview packages for each committee member.
• Serve as ODC’s main POC for Mass DoT’s Truck Safety Device Program, ensuring contractor submissions are routed to the appropriate personnel for timely review.
• Assist Project Management Teams within ODC as needed with generation and distribution of correspondence.
• Assist front reception area of DCAMM in case of unplanned absences.

First consideration will be given to those applicants that apply within the first 14 days.

Applicants must have at least:
(A) three years of full‑time, or equivalent part‑time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, or
(B) any equivalent combination of the required experience and the substitutions below.

• I. A Bachelor's degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required experience.
• II. A Graduate degree with a major in…