Project Coordinator

Due to client requirements, applicants must be able to work on a w2 basis

We are seeking a highly organized and proactive Executive Administrative Coordinator to support senior leaders and teams within a fast-paced technology organization. This role combines executive support, project coordination, team engagement, and operational excellence, making it ideal for a detail-oriented professional who thrives in a collaborative environment. Candidates who demonstrate strong organizational skills, adaptability, and the ability to manage multiple priorities will be highly considered.

• Minimum of 2 years of administrative, executive support, or business operations experience
• Strong calendar management and meeting coordination skills for multiple stakeholders
• Experience supporting senior leaders and cross-functional teams
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Power Point
• Experience using virtual meeting and collaboration platforms such as Microsoft Teams and Zoom
• Excellent organizational, time management, and prioritization abilities
• Strong written and verbal communication skills
• High attention to detail and accuracy in all work products
• Ability to work independently while managing competing priorities
• Strong interpersonal skills with the ability to build trusted relationships across the organization

The successful candidate will serve as a key operational partner supporting leadership, team initiatives, and organizational programs. This role requires someone who can anticipate needs, coordinate activities across multiple stakeholders, improve administrative processes, and contribute to a positive and engaging team culture. Success will be measured through efficient execution, strong collaboration, and the ability to keep projects, communications, and administrative functions running smoothly.

• Manage executive and team calendars, proactively resolving scheduling conflicts and coordinating meeting logistics
• Organize workshops, training sessions, team meetings, and special events from planning through execution
• Coordinate travel arrangements, expense reporting, and adherence to company policies and procedures
• Maintain office, meeting, and event supplies to ensure operational readiness
• Manage and update communication distribution lists and team contact resources
• Support organization-wide initiatives such as compliance activities, performance processes, goal-setting cycles, and business continuity planning
• Develop and maintain dashboards, reports, scorecards, and tracking tools that support team and project performance
• Research and promote adoption of productivity and collaboration technologies, including emerging digital workplace tools and generative AI solutions
• Create and maintain structured file-sharing systems, document repositories, and collaboration work spaces
• Coordinate surveys, team communications, meeting agendas, and culture-building initiatives
• Plan and organize volunteer opportunities, employee engagement activities, and team-building events
• Support educational programs, training sessions, and knowledge-sharing initiatives
• Assist with recruiting coordination, interview scheduling, candidate communications, onboarding activities, and new hire support
• Partner with project managers and business stakeholders to ensure administrative and operational activities are completed on time

• Bachelor's degree preferred
• Experience with collaboration platforms such as Microsoft Teams, Miro, Mural, Figma, or similar tools is beneficial
• Familiarity with project management tools such as Jira, Kanban boards, Microsoft Project, or related applications is preferred
• Experience using HR, travel, and expense management systems is a plus
• Opportunity to gain hands-on exposure to emerging workplace technologies and productivity tools
• Collaborative environment that encourages innovation, professional development, and continuous improvement
• Ideal candidates are resourceful problem-solvers who can remain calm under pressure and adapt quickly to changing priorities
• Strong initiative, professionalism, and a customer-service mindset are essential for success in this role

• Exposure to enterprise technology operations and strategic initiatives
• Opportunities to support impactful projects and organizational programs
• Experience working with innovative collaboration and productivity technologies
• A supportive team culture focused on professional growth and continuous learning
• The ability to contribute meaningfully to employee engagement, operational excellence, and organizational success

W2 employees of Overture Partners who work 30 or more hours per week are eligible for the following benefits: medical (choice of 3 plans), 401(k) starting on day one, a variety of voluntary benefits including life and disability insurance, and sick time if required by law in the worked-in state/locality.