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Project Coordinator
Job in
Boston, Suffolk County, Massachusetts, 02298, USA
Listed on 2026-06-20
Listing for:
Protouch Staffing
Full Time
position Listed on 2026-06-20
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Executive Admin/ Personal Assistant
Job Description & How to Apply Below
- Support Project Managers with day-to-day project coordination and administration.
- Prepare and process billing for service work and smaller construction projects.
- Track customer purchase orders, billing requirements, and invoice status.
- Coordinate with accounting for invoicing and collections support.
- Manage RFIs, submittals, and project documentation.
- Maintain project files and document control systems.
- Track procurement, material deliveries, and equipment lead times.
- Coordinate logistics with vendors, subcontractors, and field teams.
- Prepare meeting minutes and maintain action item logs.
- Assist with change order tracking and documentation.
- Maintain project reports and administrative records.
- Coordinate project closeout documentation (warranties, O&M manuals, as-builts).
- Support field staff and project managers with logistical and administrative needs.
- Respond to customer, vendor, and subcontractor inquiries professionally.
- 2+ years of experience in construction administration, project coordination, or project accounting preferred.
- Experience in mechanical, HVAC, plumbing, sheet metal, or MEP construction preferred.
- Strong organizational, communication, and time management skills.
- Ability to manage multiple projects and deadlines simultaneously.
- Proficiency in Microsoft Office (Outlook, Excel, Word, Teams).
- Strong attention to detail and accuracy.
- Ability to work independently and in a team environment.
- Experience with construction documentation and workflows preferred.
- Familiarity with Sage 300 CRE or Procore preferred.
- Profit Sharing Plan
- Health Insurance
- Dental Insurance
- Retirement Plan
- Paid Time Off & Holidays
- Professional Development & Training
- Career Growth Opportunities
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