Executive Assistant

Executive Assistant

Drug Hunter, Inc. Hybrid Full-Time

About the Role

Drug Hunter is a B2B subscription knowledge base for biotech and pharma R&D scientists that empowers them to discover the medicines of the future. We serve most of the world's top biotech and pharma companies, including Dow 30 and S&P 500 organizations.

We are seeking an Executive Assistant who will serve as a trusted partner and operational force-multiplier to our leadership team. This role combines executive support with elements of strategic coordination-ensuring the leadership team's time, communications, and projects are aligned with Drug Hunter's rapid global expansion. The ideal candidate is exceptionally organized, proactive, and comfortable handling a mix of high-level strategic initiatives and hands-on execution in a fast-paced, mission-driven environment.

Location: Hybrid position based in the Greater Boston area. Domestic and international travel may be required (typically 20%).

Requirements
Key Responsibilities
Executive & Leadership Team Support

Exercise strong judgment to provide high-level administrative and operational support to the leadership team, helping ensure priorities, schedules, and day-to-day operations run smoothly.

• Manage calendars, scheduling, travel arrangements, and administrative tasks on behalf of designated leaders.

• Coordinate meetings across internal and external stakeholders.
• Anticipate needs, proactively resolve scheduling and logistical challenges, and help leaders stay organized and focused.

• Support additional executives and team members as business needs evolve.

Communication & Information Management

Support effective communication and information flow across the organization.

• Review and organize inbound communications and requests.
• Prepare meeting agendas, briefing materials, presentations, and supporting documentation.
• Track action items and follow-up commitments to ensure timely execution.
• Draft and coordinate professional communications on behalf of members of the leadership team.

Project & Operational Coordination

Support the execution of strategic initiatives and operational priorities across the company.

• Coordinate cross-functional projects and initiatives involving leadership, product, marketing, operations, and other teams.
• Manage timelines, deliverables, and stakeholder communications.
• Assist with board-level logistics, meetings, and supporting materials.
• Identify opportunities to improve workflows, streamline processes, and enhance operational efficiency.
• Support special projects and ad hoc initiatives as needed.

Events, Programs & Marketing Support

Support the planning and execution of company events, customer programs, and marketing initiatives.

• Coordinate executive meetings, team offsites, customer events, conferences, webinars, and virtual programs.
• Manage logistics including registration, attendee communications, speaker coordination, travel arrangements, vendor relationships, and event operations.
• Assist with promotional activities across email, social media, and other communication channels.
• Support content organization, publication, and maintenance of educational resources, event materials, and related assets.
• Partner with marketing, product, and operations teams to ensure successful execution of programs and events.

Operational Excellence

Contribute to building efficient and scalable processes that support a growing organization.

• Assist with budgeting, vendor management, and resource planning.
• Recommend and implement process improvements that reduce friction and increase efficiency.
• Help establish systems and workflows that support company growth and operational effectiveness.
• Other duties as needed to support the success of the organization.

Qualifications:

Experience

• 5-8+ years supporting senior executives (CEO/Founder preferred) in a fast-paced, high-growth environment.

Organizational Excellence

• Exceptional time management, prioritization, and multitasking abilities.

Communication Skills

• Outstanding written and verbal communication; able to convey professionalism and clarity on behalf of the CEO.

Tech Savvy

• Proficient with productivity tools and automations (Google Workspace, Microsoft Office, Slack, project management platforms, Superhuman, LLMs).
• Comfortable adopting new tools quickly.

Judgment & Discretion

• Trusted to handle confidential information and represent the Leadership team with maturity and professionalism.

Adaptability

• Thrives in a dynamic environment; able to pivot priorities quickly while maintaining attention to detail.

High Agency

• Resourceful, proactive, and solutions-oriented mindset.

Team-Oriented

• Collaborative, positive, and aligned with the company's values and mission.

Benefits

Drug Hunter provides industry-leading benefits, including the following:

• Competitive salary, variable compensation, and equity
• Broad range of medical, dental, vision, and life insurance plans for employees and their dependents, including generous coverage for a platinum PPO healthcare plan
• Short-term disability and long-term disability…