Administrative Assistant; Entry Level

Administrative Assistant | Russell Tobin

Contract-to-perm role at Russell Tobin, located in Boston, MA. Russell Tobin is a leading staffing firm that specializes in connecting talented professionals with opportunities across diverse industries. This particular role is critical for ensuring smooth operations within a professional, high‑visibility environment, making a direct impact by keeping executives and teams highly organized and efficient.

• Contract / Early Career
• Contract-to-Perm, Onsite (4 days/week)
• In-person, Boston, MA
• $30 hourly
• Supports senior/executive leadership directly.
• To ensure executives and teams operate efficiently by managing key administrative functions and coordination.
• Microsoft 365 (Outlook, Excel, PowerPoint, Teams)

• Provide direct and comprehensive administrative assistance to senior and executive leadership, acting as a crucial partner in their daily operations.
• Proactively manage complex calendars and optimize scheduling requirements across multiple time zones, ensuring seamless coordination for all executive engagements.
• Coordinate all aspects of domestic and international travel arrangements, including itineraries, bookings, and logistical support to ensure efficient travel.
• Diligently handle expenses and process invoices, maintaining accurate records and tracking follow-up items to ensure financial operations run smoothly.
• Prepare essential meeting materials, comprehensive agendas, and polished presentations, while also serving as a central point of coordination to facilitate effective communication across various teams.

• Entry‑level career opportunity requiring prior administrative support experience within the demanding environment of the financial services sector.
• High proficiency with Microsoft 365 applications, including Outlook for email and calendar management, Excel for data organization, PowerPoint for presentations, and Teams for collaborative communication.
• Exceptional organizational abilities and meticulous attention to detail; strong written and verbal communication skills; capacity to multitask effectively in a high‑volume, demanding environment; professional discretion when handling sensitive information.