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Office Coordinator
Job in
Boston, Suffolk County, Massachusetts, 02298, USA
Listed on 2026-06-20
Listing for:
Addison Group
Full Time
position Listed on 2026-06-20
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Admin Assistant -
Customer Service/HelpDesk
Office Administrator/ Coordinator, Admin Assistant
Job Description & How to Apply Below
Our client is seeking a customer-focused Facilities & Office Coordinator to help create an exceptional workplace experience for employees, visitors, and clients. This role is ideal for someone who enjoys being the face of the office, thrives in a fast-paced environment, and takes pride in maintaining an organized, welcoming, and efficient workplace.
Key Responsibilities- Serve as the primary point of contact for employees, visitors, and clients, providing outstanding customer service and support
- Welcome guests and ensure a professional and seamless visitor experience
- Respond to workplace inquiries and coordinate resolutions in a timely manner
- Conduct regular office inspections and floor walks to ensure work spaces, meeting rooms, and common areas are clean, organized, and fully functional
- Identify and report facility‑related issues, coordinating with vendors and facilities teams to ensure prompt resolution
- Support employee engagement initiatives, workplace communications, and feedback programs
- Assist with vendor coordination, including documentation review, workplace access, and compliance requirements
- Maintain workplace signage, notice boards, and office communications to ensure accuracy and professionalism
- Promote positive workplace behavior and support a productive office environment
- Adapt to changing business needs and support ongoing workplace improvements
- Previous experience in a customer‑facing, facilities, office coordination, workplace experience, hospitality, or administrative support role
- Strong communication and interpersonal skills with a professional and approachable demeanor
- Excellent organizational and time management abilities
- Ability to multitask and prioritize effectively in a dynamic environment
- Strong attention to detail and problem‑solving skills
- Proven ability to build positive relationships with employees, visitors, vendors, and stakeholders
- Adaptable, resilient, and proactive in identifying opportunities for improvement
- Professional appearance and commitment to delivering exceptional service
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