Assistant Office Coordinator

Assistant Office Coordinator - Boston, MA

We are seeking candidates for an Assistant Office Coordinator position with a leading telecommunications company located in Boston, MA. The Assistant Office Coordinator will serve as the first point of contact for employees, visitors, and vendors, acting as the face of the organization and ensuring a professional, welcoming office environment. This role is responsible for front desk operations, office administration, vendor coordination, facilities support, and providing administrative assistance to leadership while delivering exceptional internal and external customer service.

This is a 6‑month contract position that will pay $24‑26/hr (depending on experience) within a 40‑hour workweek. This position supports a hybrid work model, onsite 3 days per week in their Boston office and remote 2 days per week.

• Serve as the primary receptionist by answering and directing incoming calls in a professional and timely manner.
• Welcome and assist visitors, ensuring a positive and professional experience.
• Open and prepare common office areas each morning, including conference rooms, kitchens, and reception areas.
• Coordinate visitor requests and office maintenance issues through the building management system and follow through to resolution.
• Manage inventory and ordering of office supplies and equipment.
• Coordinate service and repair requests for office equipment and monitor completion status.
• Act as the main point of contact for office vendors, processing invoices, and obtaining necessary approvals for payment.
• Sort and distribute incoming mail, packages, and other deliveries.
• Maintain the cleanliness, organization, and presentation of common office spaces, including kitchens, conference rooms, and supply areas.
• Support the Office Manager and Executive Assistants with company events, meetings, and board‑related activities.
• Provide administrative support to senior leadership as needed, including expense report processing and special projects.
• Assist with additional office operations and administrative tasks as assigned.

• Preferred a bachelor’s degree.
• 1‑2 years’ experience in a professional office, administrative, receptionist, or office management capacity.
• Proficiency with Microsoft Office Suite required.
• Experience with Oracle or similar ERP systems preferred.
• Excellent verbal and written communication skills.
• Strong customer service orientation and professional demeanor.
• Outstanding telephone etiquette and interpersonal skills.
• Highly organized with the ability to manage multiple priorities in a fast‑paced environment.
• Strong attention to detail and follow‑through.
• Ability to work independently while collaborating effectively with team members.
• Proven ability to build and maintain positive relationships with employees, vendors, and external visitors.
• Dependable, punctual, and proactive in identifying and resolving issues.
• Strong problem‑solving and time‑management skills.