Administrative Assistant

Overview

The Administrative Assistant provides office/business support to the department and generally reports directly to an Associate Director, Director or Senior Director-level manager.

• Schedules meetings, secures conference rooms and orders catering for assigned personnel.
• Serves as a departmental resource for Vertex’s internal technologies (i.e. Procurement, SharePoint, Concur, Vertex U, VLearn, etc.).
• Assists with booking flights/hotels and completing expense reports for assigned personnel.
• Prioritizes and addresses requests for appointments, e‑mails and telephone calls, handling routine and straightforward requests and routing advanced items to more senior personnel.
• Processes group purchase orders, invoices, and contracts.
• Assists with visitor registration, including pre‑registering and escorting visitors.
• Assists with onboarding of new employees into the assigned department.

• Basic knowledge of Microsoft Office products.
• Good time management and organizational skills to prioritize work and/or multi‑task.
• Attention to detail.

High school or secondary school education and 2 years of experience, or the equivalent combination of education and experience.

Pay Range: $33,000 - $49,000. This role is eligible for an annual bonus and annual equity awards, and may also be eligible for overtime pay in accordance with federal and state requirements. Benefits include medical, dental and vision coverage, generous paid time off (including a week‑long company shutdown in the summer and winter), educational assistance programs including student loan repayment, commuting subsidy, matching charitable donations, 401(k) and more.

Hybrid-Eligible or On‑Site Eligible. In this Hybrid-Eligible role, you can choose to be designated as:
Hybrid: work remotely up to two days per week; or On‑Site: work five days per week on‑site with ad hoc flexibility.

Vertex is a global biotechnology company that invests in scientific innovation. Vertex is committed to equal employment opportunity and non‑discrimination for all employees and qualified applicants without regard to a person’s race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Vertex is an E‑Verify Employer in the United States.

Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law. Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the recruiter or hiring manager, or contact Talent Acquisition at A