Executive Assistant, Commercial Manufacturing & Technical Operations; CMTO

Executive Assistant, Commercial Manufacturing & Technical Operations (CMTO)
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Apply locations:
Boston, MAtime type:
Full time posted on:
Posted 2 Days Agojob requisition :
REQ-29022
** Job Description
**** General

Summary:

** The Executive Assistant provides high-impact, independent administrative and operational support to the Senior Vice President of Commercial Manufacturing & Technical Operations (CMTO). Operating in a fast-paced, highly matrixed environment, this role is critical to enabling executive effectiveness through exceptional attention to detail, proactive prioritization, and disciplined execution of complex processes. The Executive Assistant acts as a trusted partner to the SVP, ensuring seamless coordination of priorities, communications, and leadership team operations across a large, cross-functional organization.
** Key

Duties and Responsibilities:

*** Serve as a strategic administrative partner to the SVP, proactively managing competing priorities, anticipating needs, and ensuring flawless execution of day-to-day operations
* Own and manage a highly complex, dynamic calendar, aligning shifting business priorities, resolving scheduling conflicts, and optimizing executive time against critical CMTO objectives
* Coordinate cross-functional leadership activities, including CMTO Leadership Team meetings, extended leadership team engagement, and enterprise-level interactions
* Drive end-to-end meeting and operational readiness, including agenda development, pre-read coordination, executive briefing materials, note-taking, and follow-up on action items
* Support CMTO operational rhythms such as talent reviews, business reviews, and planning cycles, ensuring timelines, materials, and stakeholders are aligned
* Manage confidential communications and decision-support materials, maintaining the highest standards of discretion, accuracy, and professionalism
* Build and maintain structured administrative processes and systems to improve efficiency, visibility, and consistency across executive workflows
* Act as a central coordinator across key functions (HR, Finance, Talent Acquisition, Business Operations, etc.), ensuring alignment and follow-through on deliverables
* Proactively track commitments, deadlines, and action items, following up with stakeholders at all levels to maintain momentum and remove barriers
* Coordinate complex travel, logistics, and offsite planning, ensuring seamless execution with contingencies proactively addressed
* Assist with onboarding of new personnel into the CMTO organization and provide guidance to less experienced administrative colleagues
* Process group purchase orders, invoices, and contracts as needed, and assist with visitor registration and escort
** Knowledge and

Skills:

*** Exceptional attention to detail with a consistent track record of delivering high-quality, error-free work in high-stakes environments
* Advanced prioritization and independent judgment, with the ability to assess urgency and importance and adapt quickly as priorities evolve
* Process-oriented and systems-thinking mindset, with a drive to build structure, improve consistency, and enhance how work gets done
* Strong business acumen with the ability to understand organizational priorities and align administrative support to business outcomes
* Executive presence with advanced verbal and written communication skills, including the ability to interact effectively with senior leaders inside and outside the company
* Ability to handle highly confidential and sensitive information with discretion and integrity
* Strong collaboration and influencing skills, with the ability to work effectively across functions and levels to drive alignment and results
* Resilience and adaptability in ambiguous, fast-moving environments with frequently shifting demands
* Advanced knowledge of Microsoft Office products, including Outlook, PowerPoint, Excel, and Teams
* Familiarity with enterprise systems such as Workday, SharePoint, and Concur is a plus
* Experience supporting operational cadences and leadership forums in a complex, matrixed organization is preferred
* Experience in Manufacturing, Technical Operations, or similarly complex operational organizations is advantageous
*
* Education and Experience:

*** Bachelor's Degree and 5 years of experience providing executive-level administrative support in a complex, matrixed organization, or
* Associate's Degree and 7 years of experience providing executive-level administrative support in a complex, matrixed organization, or
* High School Diploma or equivalent and 9 years of experience providing executive-level administrative support in a complex, matrixed organization
** Pay Range:**$89,600 - $134,400
** Disclosure Statement:
** The range provided is based on what we believe is a reasonable estimate for the base salary pay…