Administrative Assistant; Part Time

The Dartmouth Group is hiring a part time Administrative Assistant to support its condominium community near the downtown Boston, area.

Daily responsibilities:

• Meet and greet visitors, guests, homes owners, vendors, and members of the board.
• Research and respond to inquires in-person, by phone, and email.
• Manage all communication to homeowners to include mass emails, written correspondence, letters, violation notices, forms, monthly newsletter, etc.
• Assist in conducting routine property inspections and service evaluations, monitoring compliance of policy and procedures.
• Ensure Concierge Convenience inventory remains stocked with all inventory items if applicable. Replenish items as needed.
  
  Order supplies as needed.
• Enter, update, and close out Work Order Tickets. Schedule and coordinate vendors onsite.
• Code and process invoices, assist with AP and AR functions.
• Monitor security cameras and devices.
• Other projects as requested.

• 2+ years of experience providing administrative, office support, and customer service.
• Proactive communication style with excellent communication skills, written and spoken.
• Attention to detail, ability to prioritize tasks, and meet time sensitive deadlines.
• Solutions driven and team oriented.
• Well-versed in using Microsoft Office Suite (Word, Excel, and Outlook).

EEO is the Law