Administrative Assistant

Administrative Assistant I

Location: 100% On-site

Schedule: Monday–Friday, First Shift

Pay Rate: $21.40 per hour

We are seeking a detail-oriented, organized, and proactive Administrative Assistant I to support our departmental operations. This vital role handles logistics, manages academic and faculty processes, and keeps our schedules running smoothly.

• Coordinate and support departmental events such as Graduation Dinner, Research Day, Lunch & Learns, Guest Dinners, and Class Photo logistics
• Manage student onboarding including Kit Distribution and CAGS/Research Orientations
• Facilitate faculty onboarding with Faculty Packets and coordinate faculty reviews
• Assist with academic functions (Mock Boards, Course Scheduling, Registrar-related duties, SLC Scheduling)
• Maintain departmental calendars, schedule rooms, and coordinate meetings (Faculty, Academic Affairs, ISSO)
• Track and approve faculty time off requests
• Support accreditation and compliance initiatives including CODA preparation and documentation
• Facilitate the resident applicant interview process
• Coordinate travel arrangements and hotel accommodations for residents and faculty
• Manage procurement and inventory functions (office supplies, research supplies, scrubs, name plates) using university procurement systems
• Oversee student administration (SSN documentation, VA Scholarship coordination)
• Prepare and distribute departmental dashboards and reports
• Assist faculty with drafting and processing Letters of Recommendation (LORs)
• Provide general administrative support including communication coordination and meeting attendance
• Additional duties as assigned

• High school diploma or equivalent required; associate degree or higher is strongly preferred
• Prior experience in administrative support, office coordination, or event logistics preferred
• Strong organizational, multitasking, and communication skills
• Detail-oriented with the ability to prioritize and manage multiple responsibilities
• Experience with calendar management, scheduling, procurement systems, and report preparation is a plus
• Ability to work independently and collaboratively in a fast-paced environment

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account.

In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.  for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce.

Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.