Workplace Administrative Assistant

The Motional global headquarters are located at 100 Northern Avenue in Boston, MA. Nestled in the bustling Seaport district, the office is within easy reach of major transit lines and nearby restaurants and attractions.

This position is responsible for creating a great place to work and providing high-quality customer service to both internal and external customers while providing administrative support for the Boston office.

• Greet visitors, vendors, and employees in a professional and pleasant manner
• Take ownership of the office layout and organization
• Submit invoices to accounting for processing and payment
• Assign seating for and welcome new hires
• Support site management and team members with their various requests and needs
• Write and distribute email, correspondence memos, letters, and forms utilizing G‑Suite and Office programs
• Support internal communications and create presentations via Google Slides
• Maintain office and catering supply inventory counts, process orders and acquire goods; ensure the office supply and kitchen areas are properly stocked
• Keep all Motional branded materials stocked; distribute as directed; manage inventory
• Organize meetings and events for the site
• Manage the facility’s day‑to‑day operations (e.g., requesting badges and using Envoy)
• Schedule conference rooms and meetings, plan catering, and coordinate technical needs
• Track data and run reports from Google Sheets and Excel
• Input payment requests and orders into Coupa and Zip
• Act as Facilities dispatcher making service calls
• Coordinate service for a select group of vendors
• Support internal and external events
• Work full‑time on‑site across multiple locations, including sister city offices as needed
• Perform other duties as assigned

• High school diploma or equivalent required;
  Associate’s Degree or higher preferred
• Prefer 2–4 years of work experience in an administrative/office role
• Ability to work independently without supervision
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, such as printers and copy machines
• Proficiency in G‑Suite and MS Office Suite
• Excellent time‑management skills and the ability to prioritize work
• Attention to detail and problem‑solving skills
• Excellent written and verbal communication skills
• Desire to work in a fast‑paced environment
• A self‑starter with a high degree of initiative and motivation

• Experience working in a fast‑paced or high‑growth tech company with distributed teams
• Experience planning virtual and in‑person events to encourage and increase employee participation
• Providing a suite of amenities that demonstrate best‑in‑class employee experiences

Because interfacing with the public and/or other employees in a confined setting is an essential function of the job, Motional requires those performing this role to be fully vaccinated. Anyone hired into this role should be vaccinated by their start date. Motional is an equal opportunity employer and will provide reasonable accommodation to those unable to be vaccinated when it is not an undue hardship to the Company under federal, state, and local law.

While performing the duties of this job, the employee is frequently required to sit, talk, or hear; occasionally required to stand, walk, use hands to finger, handle, or feel; reach with hands and arms; and lift and/or move up to 50 pounds.

$64,000 USD - $76,114 USD

Candidates are eligible to participate in Motional’s benefits program. Benefits include medical, dental, vision, 401(k) with company match, health savings accounts, life insurance, pet insurance, and more.

Motional AD Inc. is an EOE. We celebrate diversity and are committed to creating an inclusive environment for all employees. To comply with Federal Law, we participate in E‑Verify. All newly‑hired employees are queried through this electronic system established by the DHS and the SSA to verify their identity and employment eligibility.