Special Assistant to President and CEO

Position Title

Special Assistant to the President and CEO

308 Congress Street, Boston, MA 02210

Submit a resume and cover letter. Applications without a cover letter will not be considered. Your written presentation and interest in EMPath’s mission are crucial aspects of our selection process.

Economic Mobility Pathways (EMPath) is a 200‑year‑old Boston‑based nonprofit that transforms lives by partnering with families to move out of poverty and provides other organizations with the tools to do the same. As a leading nonprofit innovator that combines direct services, a global learning network, robust research, and advocacy, we offer a wide range of rewarding career opportunities. We are deeply committed to diversity, equity, and inclusion and believe that diverse perspectives and experiences are crucial to our mission of disrupting poverty.

This Special Assistant supports the President and CEO by ensuring their productivity, optimizing schedules, and maintaining high efficiency. The role involves project management, calendar management, content creation for meetings, and collaboration on strategic initiatives. The position is an opportunity for those committed to racial and economic justice to thrive in a mission‑driven environment.

• Project manage the President & CEO’s workload by completing a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization.
• Provide sophisticated calendar management for the CEO. Prioritize inquiries and requests while troubleshooting conflicts; collect and prepare information packets for meetings with external stakeholders; make judgements and recommendations to ensure smooth day‑to‑day engagements.
• Assist with special projects; designing and producing complex documents, reports, and presentations; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
• Serve as the primary point of contact for external constituencies on all matters pertaining to the CEO. Prioritize and determine appropriate course of action, referral, or response, exercising judgment to reflect CEO’s style and organization policy.
• Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place internally and externally and keeping the CEO updated. Follow up on contacts made by the CEO to cultivate ongoing relationships. Anticipate the CEO's needs and help to resolve operational and administrative issues before they arise.
• Provide administrative support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; order food; develop, maintain, compile, and distribute presentation materials; (and record meeting minutes on behalf of Board Secretary).Adhere to compliance with applicable rules and regulations set in by laws regarding Board matters.
• Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.
• Work in partnership with the Senior Director of Communications to strategically cultivate, vet, plan, and execute the CEO’s speaking engagements, proactively seeking high‑impact opportunities while ensuring seamless coordination, message alignment, and exceptional attention to detail.
• Provide a "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team as well as staff within the organization.
• Create document management processes for the CEO and the Executive Leadership Team to efficiently organize key information for access, including assisting with development and maintenance of various Excel spreadsheets, PowerPoint presentations and other documents as needed.
• Manage highly sensitive and confidential information with discretion and care.
• Assisting the selection of vendors and purchase equipment, services, and supplies necessary for…