Administrative Coordinator

Administrative Coordinator

Location: 53 Parker Hill, Boston

Position Type: Full-time (40 hours per week), on-site

Summary of position: The Baker Center for Children and Families (also known as Judge Baker Children's Center), promotes the best possible mental health of children and families through the integration of research, intervention, training, and policy. Under the supervision of the Executive Assistant, the Administrative Coordinator is responsible for providing administrative support and services for the entire school program, including maintaining Manville databases and school records, maintaining supply inventory, scheduling meetings and set‑up, and processing purchase orders and employee reimbursements.

• Opportunity to play a central operational role in a mission‑driven therapeutic school, directly supporting students with social‑emotional and behavioral needs through strong administrative coordination.
• Exposure to a highly collaborative, interdisciplinary environment, working alongside educators, clinicians, and leadership, which builds broad organizational and communication skills.
• Development of transferable skills in scheduling, compliance, data management, and school operations within a structured, regulated educational setting.
• Stable, purpose‑driven work environment within a respected nonprofit organization, with opportunities for professional growth.

• Maintains and updates all student files in an accurate and organized fashion.
• Ongoing coordination of Department of Elementary and Secondary Education (DESE) required forms and permission slips, distribution to staff, accurate filing and archiving.
• Serves as the primary contact at the Manville School for staff and parents, answering phones, arranging meetings/set‑up and appointments to support and represent the school's objectives.
• Receives early morning calls from parents and staff reporting absences and distributes information to appropriate staff.
• Composes and edits correspondence, memorandums and reports as requested and necessary.
• Coordinates accurate scheduling for team meetings, classroom meetings, and conferences.
• Partners with Kitchen Manager and processes accurate student attendance and meals, and submits to finance on a monthly basis.
• Processes purchase orders for curriculum materials and maintains inventory of school supplies according to Baker Center guidelines.
• Coordinates activities and disseminates announcements of events within the Manville Community as necessary and directed.
• Supports preparation and coordination of MCAS testing, including scheduling, materials organization, and communication with staff.
• Assists with planning and organizing summer programming, ensuring logistics, materials, and staffing needs are met.
• Processes critical incident (CI) and incident reports accurately and efficiently and ensures timely distribution of reports to families and school districts in accordance with established protocols.

Education: College degree preferred, not required.

Experience: 2-4 years of office and organizational experience is required.

Training: Must be proficient in MS Office Suite, specifically Word, Outlook and Excel. Must be proficient in working with complex databases, such as Excel, Google Sheets, student information systems, etc.

License/Certification: N/A

Salary: $25.00 - $31.00 per hour

Open Date: May 2026

We offer Medical (Blue Cross/Blue Shield), Dental and Vision options; 50% discount on monthly MBTA passes, immediate enrollment into retirement with company contribution (4%) and match up to (4%) after 2 years of employment. We offer opportunities to get involved in various department/organization improvement committees and activities. For a full list of benefits please visit our website /benefits.

Diverse and multilingual candidates are strongly encouraged to apply. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy‑related conditions or any other characteristic protected by law.