Administrative Assistant; In Office

What You’ll Do

We are seeking an Administrative Assistant to provide critical support to a department, management team, and/or executive leadership. In this role, you will help ensure the efficient day-to-day operation of the office by coordinating administrative activities, managing communications, and serving as a key resource for department and company information.

• Provide administrative support to a department, leadership team, or executive, helping drive efficiency and day-to-day operations.
• Serve as a trusted resource for department and company information, responding to inquiries and connecting team members with the right resources.
• Prepare, edit, and distribute correspondence, reports, presentations, and other business documents.
• Research, gather, and organize information for reports, projects, and special assignments.
• Manage calendars, schedule meetings, coordinate travel arrangements, and support related logistics.
• Review and prioritize meeting requests, gathering relevant information and facilitating scheduling decisions.
• Screen and respond to phone calls and email inquiries with professionalism and a customer-focused mindset.
• Coordinate department meetings and events, including logistics, materials, and follow-up activities.
• Prepare meeting notes, track action items, and help ensure timely completion of key deliverables.
• Support office operations through activities such as ordering supplies, processing expense reports, maintaining records, and assisting visitors.
• Handle confidential and sensitive information with discretion and sound judgment.
• Contribute to special projects and other responsibilities as assigned.
• Intake original closing documents for internal distribution.
• Distribute post-closing packages to customers as well as other file wrap-up tasks as needed.

• High school diploma or equivalent required; some college coursework preferred.
• 2–4 years of administrative support experience, preferably in a fast-paced professional environment.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational and time-management skills with the ability to prioritize multiple tasks and deadlines.
• Excellent written and verbal communication skills, including strong grammar and proofreading abilities.
• Demonstrated attention to detail and commitment to producing accurate, high-quality work.
• Ability to exercise discretion and maintain confidentiality when handling sensitive information.
• Strong problem-solving skills and the ability to think proactively and independently.
• A positive, service-oriented approach with a commitment to supporting colleagues, leaders, and customers.
• Ability to build effective working relationships and collaborate across teams.

First American is an equal opportunity employer in every sense of the term.

Based on eligibility, First American offers a comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave and other great benefits like an employee stock purchase plan.