Production Coordinator - Pipeline

Experience Without Limits. Come shape the future of brand experience.

 At Jack Morton, we create, and build, head-turning, smile-inducing, impact
 driving brand experiences. We exist to redefine what experiential can achieve,
 helping clients unlock the full value of experiences.

 That takes a team that’s bold, curious, and acts as one - building on ideas,
 pushing boundaries, and showing up for each other. Here, you’ll do your best
 work, grow fast, and collaborate across clients, disciplines, and global teams
 to bring new ideas to life.

 This is a place where curiosity drives what’s next, boldness raises the bar, and
 we win together. Where ownership is expected, egos are left at the door, and the
 work reflects the people behind it.

Experience with out limits — in your work, your growth, and your impact.

 PRODUCTION COORDINATOR

* This is a freelance position

* Compensation range for this role is $30 - 40/hr, commensurate with experience

 This role is right for you if:
 You're someone who loves planning events and all the work that goes into making
 them happen. You will be responsible for assisting the production team in
 bringing to life all of Jack's creative sparks and thoughtful insights by
 ensuring flawless execution of assigned deliverables. You will demonstrate an
 understanding of the production process and are focused on learning and
 supporting the team.

What you'll be doing:

 General Team Support

* Support the team to execute project components
  
* Coordinate communications between team members and assist in client
    communications (scheduling meetings for groups, booking conference rooms,
    prep and print materials)
  
* Ownership of meeting notes, organize follow-up action items, and circulate to
    teams
  
* Track progress of projects to ensure timelines are followed and updated
    accordingly
  
* File and folder nomenclature policing  

 Financial + Related Administration:

* Create and maintain tracking reports of event outreach, contract status,
    legal reviews, and venue/organizer/permit payment, etc.  
  
* Proofreading support, formatting clean-up as needed for SOW documents  
  
* Research and book or hire external resources as needed/directed (crew
    members, local purchases and rentals, facilities, travel, etc.)
  
* Team timesheet tracking and report assembly as directed   
  
* Process invoices and assist in reconciling costs against budget as directed

 Creative + Recognition

* Assist with event and opportunity research, presentation assembly, ideation
    and other creative development tasks
  
* Build post-event reports and case studies to share across the agency (and
    presenting in all-staff meetings)
  
* Graphics coordinating – organizing designs for client reviews, tracking
    approval status, sending to printers or developers as directed

 What you'll bring to Jack:

* Experience or Degrees in Events, Hospitality, Theater (Stage Management, Set
    Design, Lighting Design, etc.), or Communications
  
* Excellent attention to detail in any project you complete
  
* Expert scheduling and note-taking skills
  
* Ability to work under tight deadlines
  
* Problem solver ready to tackle any challenge
  
* Willingness to learn and follow processes
  
* Ability to be proactive, anticipate needs, and be resourceful
  
* Great communicator, both written and verbal, with the ability to manage up
    and sideways effectively
  
* Technical skills required:
Microsoft Office, Google Workspace, Adobe Acrobat,
    Budgeting software (Procim is a bonus!), Expense reporting software, travel
    booking software.

 Who you are:

* Extraordinary! Both as a person and a multi-tasker.
  
* Detail-oriented. You leave nothing to chance.
  
* Creative problem solver. You're able to change course at the drop of a hat.
  
* Cool under pressure. Ready to respond to any situation that might pop up.
  
* Inclusive: you actively support and engage in creating and sustaining a
    workplace that fosters creativity and innovation.

 #LI-MS1

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