Legal Executive Assistant

Salary Range: $90K-$110K

Schedule: Full-time | Monday-Friday, 9-5

An elite global law firm is seeking a highly organized and proactive Legal Executive Assistant to provide comprehensive administrative support to attorneys and legal professionals. This role is ideal for an experienced legal administrative professional who thrives in a fast‑paced environment, excels at managing competing priorities, and is committed to delivering exceptional client service. Prior law firm experience is required.

• High school diploma or equivalent required
• Law firm experience required
• 3+ years of Executive Assistant, Administrative Assistant, Legal Assistant, or Office Administration experience
  , or an equivalent combination of education and experience
• Strong proficiency in Microsoft Office Suite
  , including Word, Outlook, Excel, and Power Point .
• Excellent written and verbal communication skills
• Exceptional organizational and time-management abilities
• Strong attention to detail and accuracy
• Ability to manage multiple priorities in a fast‑paced environment
• Experience handling confidential and sensitive information
• Strong problem-solving and critical-thinking skills
• Ability to work independently and collaboratively
• Professional, client-focused approach with outstanding interpersonal skills
• Flexibility to adjust schedules as business needs require

• Manage attorney calendars, scheduling, timekeeping records, files, and correspondence
• Answer, screen, and place phone calls while maintaining professionalism and confidentiality
• Prepare and submit expense reports and check requests
• Open, review, and route mail as directed
• Monitor attorney email accounts, prioritize communications, organize folders, and maintain records management compliance
• Prepare engagement letters
  , new client and matter documentation, and maintain client/matter records
• Draft, edit, proofread, format, and finalize legal and business documents
• Create redlines, convert files, generate PDFs, and perform quality control reviews
• Coordinate document production and ensure adherence to professional standards
• Deliver outstanding client support and proactively anticipate attorney and client needs
• Assist with business development activities
  , contact management, mailing lists, and CRM updates
• Track billing and new business initiatives using reporting and tracking tools
• Collaborate with accounting teams to ensure accurate and timely client billing
• Coordinate complex domestic and international travel arrangements, including visa requirements
• Partner with internal departments to delegate and monitor work assignments
• Support technology needs by coordinating with IT professionals when necessary
• Assist with special projects and operational initiatives as assigned
• Provide backup support for printing, scanning, document processing, and other administrative services

Apply today to take the next step in your administrative career and join a team where your organizational skills, professionalism, and initiative will be highly valued.

JOHN LEONARD is an equal opportunity employer committed to representation, belonging, and accessibility in the workplace. All applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.