Executive Assistant, MGB Anesthesiology

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Mass General Brigham Incorporated Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary The Department of Anesthesiology at Mass General Brigham—an internationally recognized leader in clinical care, research, and education—is seeking a highly skilled Executive Administrative Assistant to provide direct support to the Chair of Anesthesiology as well as the Executive Vice Chair. This role is based primarily at Brigham and Women’s Hospital, with occasional on‑site needs at Massachusetts General Hospital, and follows a hybrid schedule of three days on‑site and two days remote after an initial on‑site probationary period.

Working in a suite alongside physicians and senior‑level leaders, this position delivers advanced administrative and secretarial support within a fast‑paced academic medical environment. The role requires exceptional professionalism, communication skills, discretion, and the ability to manage complex and confidential matters with sound judgment.

Key responsibilities include heavy and proactive calendar management, ensuring daily preparedness for the Chair and Executive Vice Chair, coordinating travel and reimbursements, preparing presentations and project materials, ordering supplies, and managing benevolence gifts on behalf of the Chair (e.g., for births, bereavements, and special occasions). Additional duties include drafting correspondence, maintaining files and budget records, and supporting broader programmatic initiatives for candidates interested in expanding their scope.

This position is ideal for someone who is organized, poised, and eager to grow. With exposure to senior leadership and significant opportunities for professional development, the role offers a meaningful pathway within one of the most innovative and historically significant anesthesiology departments in the world.

Does this position require Patient Care?

No

Essential Functions Perform secretarial and administrative duties for an executive or chief.

Manage schedule, arrange appointments, travel, meetings including coordinating documents, refreshments and resources, and conference calls.

Prepares correspondence, meeting minutes or executive summaries.

Maintains files and office supplies, budget records, reconciles and verifies expenses, and completes reimbursements.

Work requires some analysis and use of initiative and independent judgment.

Remain knowledgeable of corporate policy.

Often called upon to interpret and communicate executive or board's intent to other employees.

Assists other administrative/executive assistants, and may assist with orientation and training of staff.

May make contacts of a sensitive, complex, and confidential nature.

Completes routine tasks under minimal supervision.

Qualifications Education High  School Diploma or Equivalent required and Associate's Degree Related Field of Study preferred

Can this role accept experience in lieu of a degree?

No

Licenses and Credentials Experience as an Administrative Assistant to Executive or Chair or Senior Leader 3-5 years required

Knowledge,

Skills and Abilities

Requires highly proficient/advanced administrative skills and office applications skills.

Ability to proofread and edit written documents.

Ability to manage more complex phone calls, and give more detailed information, solving more complex issues as appropriate.

Highly proficient in all communication skills (phone, verbal and written).Ability to handle sensitive information and situations with poise and professionalism.

Strong organizational, coordination and judgment skills.

Ability to prioritize effectively.

Ability to problem solve and troubleshoot.

Ability to analyze a situation and determine best course of action within established guidelines.

Basic math…