Legal Administrative Assistant - Floater

Rubin Rudman is seeking a self‑motivated, experienced Legal Administrative Assistant – Floater to perform a variety of administrative duties for attorney(s). This Floater will provide coverage in the absence of LAA and reception support while maintaining positive contact with attorneys and staff and observe confidentiality of client and firm matters.

• Actively participate as part of a team of LAAs providing assistance to attorneys and backup coverage and duties for LAAs, reception or other staff.
• Type correspondence, memoranda and other legal documents in a timely manner with a high degree of accuracy.
• Maintain files, both electronic and physical, photocopying, read and sort mail, prepare and update binders, coordinate scheduling and other duties as needed.
• Input attorney timesheets, process, proof, review and edit bills and invoices.
• This position provides general support and requires flexibility to other duties as assigned and needed to ensure effective service to client matters.

• Knowledge of legal principles normally acquired through completion of a Bachelor’s degree or equivalent experience.
• A minimum of three years of LAA or administrative assistant experience.
• Quickly and accurately transcribe legal documents, correspondence and reports from rough draft, dictation or transcription, proofread and correct grammatical, typographical or spelling errors.
• Experience using Microsoft Word, Excel, Outlook and other software products.
• Experience using a document management system and billing software preferred.
• Organization and attention to detail and verbal and written communication skills.

The firm’s expected salary range for this position is $75,000 – 90,000 annually. Actual salary will be determined based on education, experience, internal equity, and other job‑related factors, consistent with applicable law.

The firm offers benefits including comprehensive health, vision, and dental insurance, life and disability insurance, 401(k) retirement savings, and paid time off and holidays.

This full‑time role is based in our Boston office at 53 State Street, with occasional travel to the Woburn, MA office.

This job description is intended to be general and will evolve over time. The description is subject to periodic updating. At management’s discretion, the employee may be assigned different or additional duties from time to time. This position is a non‑exempt role and work occasionally requires more than 35 hours per week to perform the essential duties of the position.

Qualified applicants must be able to complete essential duties and responsibilities with or without reasonable accommodation(s).

Rubin and Rudman LLP is an equal opportunity employer. All applicants will be considered for employment without attention to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law.