Receptionist, Administrative​/Clerical

Receptionist

Assignment Duration: 3/13/26 Potential to convert to FTE:
Yes

Overview of Work Environment/Client Nuances:
Right downtown- building does not have parking Team Overview:
Sole person at reception desk

Resource's typical working day:
Greeting guests Majority of the day is answering emails regarding client and insurance companies Insurance request and inquiries Conference room reservations Catering orders Access requests Client security Lobby security Working with landlord Articulate emails appropriately

Must Have

Skills:

client facing, need to be professional Going to be up and moving as people come in, doing set ups- won't be sitting at the desk all day Multitasking

Nice to have skills:
Professional Office experience Years of

Experience:

Few years of experience- professional office experience

Education HS Diploma or GED

Software skills: MS Office Suite General computer knowledge Some data entry Extensively using outlook They have portals for the building

Interview Process:
Zoom interview with HM

About the Role:

As a Receptionist, you will provide administrative tasks to a department or office. This includes greeting visitors, answering calls, setting up meeting rooms, and other duties. This job is part of the Workplace Experience function. They are responsible for providing world-class customer service to the clients and visitors of a designated building.

What You'll Do:
Receive and direct incoming calls to appropriate personnel and voicemail. Greet clients, applicants, and visitors upon arrival. Issue visitor passes and parking validations and follow security protocols. Schedule and prepare meeting and conference rooms. This includes room setup, placing catering orders, and securing technological equipment. Request building and housekeeping services as needed. Perform general clerical duties including distributing office faxes and packages and ordering office supplies.

Track incoming and outgoing packages, mail, and freight. Arrange messenger service as needed. Arrange hospitality services for guests such as transportation, tickets, reservations, etc. Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion. Impact through clearly defined duties, methods, and tasks are described in detail. Deliver own output by following defined procedures and processes under close supervision and guidance.

What You'll Need:
High School Diploma or GED with up to 2 years of job-related experience. Ability to follow basic work routines and standards in the application of work. Communication skills to exchange straightforward information. Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc. Strong organizational skills with an inquisitive mindset. Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.