Administrative Support

Job Title

Answer telephones and direct inquiries appropriately, take and deliver messages. Log in mail packages when covering the reception desk. Schedule meetings and conference rooms. Screen and distribute incoming correspondence. Use the computer and associated software. Perform word processing tasks.

Respond to e-mail requests but, will not represent or commit the government. Prepare and process manual and automated forms. Perform data entry and document processing for arranging travel, submitting travel vouchers. Input time and attendance reports for the office personnel.

Update databases and spreadsheets. Draft documents (e.g. correspondence). Review draft documents for accuracy and put in final form. Photocopy and compile documents. Maintain, organize, and file office records and documents. Maintain case files, exam files, and other misc. files. Intermediate or advanced proficiency in Excel and working with various types of spreadsheets.

Qualifications:

Must be a team player. Must have ability to get along with different personalities. Solid work ethic and can-do attitude. Ideal candidate will be dependable; have prior work experience in a professional environment and fast paced office setting, and has handled responsibilities of a reception desk.