Office Administrator

Office Administrator

Kelly Services is partnering with a major toy manufacturing company who is looking for a part time Office Administrator in Boston, MA.

Shift: 9-5pm

Pay: $29 per hour

The Office Administrator is responsible for managing incoming mail, processing payments, and performing administrative tasks to support efficient office and financial operations.

• Receive, sort, and distribute incoming mail, payments, correspondence, and documentation to appropriate departments.
• Accurately post customer, patient, or client payments into company databases and accounting systems.
• Verify payment amounts, reconcile discrepancies, and research payment-related issues as necessary.
• Prepare and process daily bank deposits, including checks, electronic payments, and related documentation.
• Maintain organized records of payments, mail logs, and transaction documentation according to company procedures.
• Communicate with internal departments to resolve payment posting errors, missing information, and account discrepancies.
• Organize, scan, and file mail and payment records.
• Print and mail checks and other documents as required.
• Perform additional administrative and clerical tasks as needed to support the office.
• Follow established confidentiality, compliance, and data security procedures while handling sensitive financial information.

• 2 years of previous experience in administrative support, payment processing, accounting, or related clerical roles
• Proficient with Microsoft Office Suite (Word, Excel, Outlook) and experience with accounting or payment processing software
• Strong attention to detail and high degree of accuracy in data entry and recordkeeping
• Capacity to work independently and collaboratively within a team environment