Property Assistant; temp

Property Assistant

The Dartmouth Group is hiring a Property Assistant to support its luxury condominium community in the heart of Back Bay.

This is a 6 month temporary position.

Work hours:

Monday - Friday - 8 AM - 4:30 PM.

Daily responsibilities:

Resident Services

• Serve as the primary administrative point of contact for residents, unit owners, and prospective residents.
• Process move-in, move-out, and renovation documentation.
• Prepare welcome packets and orientation materials for new residents.
• Maintain confidentiality of resident information and Association records.
• Assist residents with Building Link registration, updates, and account management.
• Manage and maintain Building Link records, announcements, reservations, work orders, package logs, resident directories, and electronic communications.
• Support the General Manager and Director of Facilities & Operations in the execution of special projects, resident initiatives, and operational programs.
• Assist as needed in supporting the front of house staff, including covering breaks, and absences.

Financial & Administrative Support

• Assist with accounts receivable collections and owner account inquiries.
• Process daily resident charges.
• Generate resident financial statements, and assist with resident questions.
• Process invoices and code expenses for management review.
• Prepare monthly management reports and resident communication materials.
• Maintain records of contracts, warranties, and vendor agreements.

Board & Committee Support

• Assist in preparing Board meeting packets and supporting materials.
• Attend Board and committee meetings as requested and prepare meeting minutes.
• Coordinate committee communications and scheduling.

Building Operations Support

• Assist with tracking preventive maintenance schedules.
• Coordinate vendor access and maintain vendor compliance documentation.
• Maintain key, fob, parking, and access control records.
• Assist with emergency communications and resident notifications.
• Support package management and resident deliveries when needed.

Other duties as requested.

Pay rate: $20-$24 an hour.

Requirements

• High school diploma or GED equivalent is required.
• 1+ years of office admin, office support, clerical experience in community management, property management, leasing, apartment management, hotel, or hospitality industries.
• Professional communication skills, written and spoken.
• Customer service driven and team oriented.
• Punctual, reliable, dependable, proactive communication style, takes the initiative, and attention to details.
• Well versed in Word, Excel, and Outlook.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.