Studio Administrator

The role of the Studio Administrator is essential to maintaining a positive and mutually supportive culture within this creative Architectural Studio. This role is part of the Operations Team for the region and reports directly to the Regional Office Manager. The Studio Administrator represents the face of the office and needs to have a positive and upbeat personality and attitude. Our ideal candidate is a smart self‑starter, who goes above and beyond to support and nurture our hard‑working team.

• Create positive first impressions when greeting our guests and provide exceptional hospitality level services during their visits.
• Responsible for the day‑to‑day operations of the office, including general office functions, maintaining office and pantry supply inventory, and providing general tidying and upkeep of the office.
• Review/approve local vendor invoices (for routine, contracted services)
• Assist in preparing, monitoring and managing the annual office expense budget and prepare quarterly reporting, in coordination with Managing Principals and Regional Office Manager
• Responsible for local onboarding and orientation of new employees to the Studio
• Review/approve time sheets and expense reports in a timely fashion to ensure compliance with company policies, as well as assisting Principals with compiling receipts and submitting expenses.
• Coordinate/plan Studio‑wide staff events (holiday parties, wellness events, workshops, presentations, etc.), in conjunction with Regional Office Manager and Managing Principals.
• Support Principals in tracking and maintaining architectural licenses in various states.
• Maintain Studio PTO calendar, seating plan, and phone listings.
• Collaborate with local team, as well as company‑wide IT team, providing basic troubleshooting, including printer/toner issues, paper jams, setting up docking stations, etc.
• Assists with travel arrangements and coordination with travel agent, as needed.
• Coordinate with Regional Office Manager and provide back‑up support, as needed, to Region‑Wide Operations Team remotely.
• Support Managing Principals, Project Managers, and Regional Office Manager with additional tasks, as requested.

• Under direction of the Project Manager, assist with prime agreements, work authorizations, master agreements, certificate of insurance, W‑9’s, etc.
• Maintain records archiving and retention process, with input from project managers.

• With Regional Office Manager, liaison with building management (building access, concierge, office cleaning, maintenance/repair, etc.)
• Coordinate and facilitate with building management regarding events, fire drills, inspections, etc.
• Routinely compile list of maintenance repairs and coordinate with Regional Office Manager for resolution.
• Coordinate and schedule vendor activities, equipment servicing, and other office maintenance contractors, such as cleaners, etc.

• Associate or Bachelor’s Degree required.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Experience with Affinity Design Suite and Deltek Vision is a plus.
• Excellent organizational, time management, and communication skills
• Ability to establish and enhance effective working relationships with co‑workers.
• Be self‑motivated with the ability to respond to issues of urgency, in a timely manner.

PE has a hybrid policy that allows flexibility for our employees in managing their working days and hours to cater to their diverse needs.

Salary Range: $71,000 - $83,000

Perkins Eastman is an affirmative action, equal opportunity employer and a participant in the U.S. Federal E‑Verify program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information