Executive Assistant

Job Description

Supervisor: Principal

Start Date/

Hours:

July 1, 2026 - June 30, 2027.

Schedule: School Hours. Hiring Manager will discuss specific arrival and departure times.

Pay Scale: Codman Academy Charter Public School utilizes a pay scale based on education and years of direct experience. An Associate’s Degree with 1 year experience starts at $47,626, with a Master’s Degree and 13 years of direct experience starting at $83,136 annually.

Description: The Executive Assistant fills a key role in the safe and efficient operation of Codman Academy Charter Public School. The role requires the completion of complex clerical and record keeping as well as implementation of policies and procedures related to the operations of the school. The Executive Assistant is an important link in the public relations and communication processes with parents and the community.

As the face of the school, the Executive Assistant maintains a professional front office, including fielding and directing incoming phone calls to appropriate staff members in a timely, professional manner, filing, copying, and faxing sensitive information.

• Ensure the main office, lobby, and family room are kept clean and binders and bulletin boards are kept up to date.
• Replenish instructional & office supplies.
• Supervise all mailings to families.
• Prepare purchase orders and requisition forms as needed.
• Serve as point of sale for lunch duty.
• Assist with student MBTA transportation: order, re‑order and deactivate as needed.
• Create, process, and distribute student and personnel documentation.
• Serve as school attendance coordinator; enter daily attendance in Power School; activate automatic alerts to homes for tardy and absent students.
• Oversee student sign‑in and documentation for late arrivals and early dismissals.
• Serve as school registrar; support enrollment and student records; process student transfers, requests for transcripts/records.
• Assist with maintaining and upholding building safety systems in case of fire, lockdown, or other emergencies.
• Provide general administrative support to the Operations Manager, Head of School, Principal.
• Student medical & welfare duties: inform the school nurse and parent of emergencies with student, administer first aid when necessary, assisting with minor injuries and sickness.
• Other duties as assigned.